Administrative Assistant I

ABOUT THE COMPANY

Since its inception in 1952 by the Utretch Brothers of the Netherlands as a Trade School, Mawego Technical Training Institute has recorded tremendous growth in the development of Middle Level Training as an Institution. It has continually fulfilled its mandate in training young people to acquire skills and technical knowledge that are in line with the industrial growth of our country and the vision 2030.
In 1967, the institution was taken over by the Government and became a National Technical Secondary School. In 1986, it was upgraded to a Technical Training Institute in the greater South Nyanza comprising Migori, Homa Bay and Kisii Counties, offering technical and business related courses at the levels of Certificate and Diploma. The Institute has a unique symbolic relationship with the surrounding community, which has been very supportive.

JOB SUMMARY

Duties and ResponsibilitiesDuties and responsibilities at this level will entail: – ensuring security of office equipment, documents and records; recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office; planning and organizing meetings, workshop/conferences and seminars; operating office equipment; responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments; handling protocols and confirming travel itinerariesMinimum Academic, Professional Qualifications and ExperienceServed in the grade of Administrative Assistant II or in comparable position for minimum period of four (5) years.Served in the grade of Administrative Assistant II or in a comparable position for a minimum period of four (4) years;Passed the following examinations from the Kenya National Examinations Council (KNEC);Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;Shorthand III (120 w.p.m);Business English III/Communications I;Office Management III/Office Administration and Management III;Secretarial Duties II;Commerce II;ORDiploma in Secretarial Studies from the Kenya National Examinations Council.Higher Diploma is an added advantageCertificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution.Certificate in computer applications and demonstrate proficiency in computer use and applications; anddemonstrated professional competence as reflected in work performance and results.Method of ApplicationAll Applications including CVs and copies of relevant certificates should be sent electronically to the undersigned:The Chief PrincipalThe Mawego National PolytechnicP.O. BOX 289-40222Oyugis

REQUIRED SKILLS

Document and archive management, Office administration, management, Documentation and record keeping, Word processing and office software

REQUIRED EDUCATION

Diploma, Associate's degree