Administrative Assistant II

ABOUT THE COMPANY

The establishment of Kibabii University (KIBU) is traced to the origins of Kibabii teachers’ training college which is the precursor to the current Kibabii University. For more than twenty years, the proposed Kibabii Teachers Training College in Bungoma South district remained a mere dream. On 19th September, 2007, His Excellency President Mwai Kibaki graciously presided over a ground breaking ceremony at the proposed site.

JOB SUMMARY

Requirements for AppointmentFor Appointment to this grade a candidate must have:Bachelor's degree in Education, Public Administration, Human Resource Management, Business Administration or any other Social Science/relevant degree from a recognized institution; andCertificate in Computer Applications from a recognized institutionDuties and ResponsibilitiesThis is the entry grade for this cadre. Work at this level will be carried out under supervision and guidance of a senior officer. Specific duties and responsibilities at this level will entail:Collecting and compiling data for use in University examination;Collecting and compiling data and student admissions and other related records;Compiling record of students disciplinary cases;Offering secretariat services to meetings;Data entry and analysis;Collating and compiling date for use for academic programmes and teaching facilities; andCarry out staff data management for department;Prepare departmental reports, conference reports, training reports for onward submission for action by management;Ensure that personnel registry, central/general registry and mail registry operate effectively; andOrganize inductions/orientations, seminars and workshops for staff and keep all relevant parties in the division informed.

REQUIRED SKILLS

Secretarial work, Office administration, management, Typing and note taking, Document and archive management

REQUIRED EDUCATION

Post-graduate education