ADMINISTRATIVE INTERN: SALES & PROCUREMENT OPERATIONS (Kes.40K)

Tradestar Kenya Limited is a growing outsourcing organization located in Thika Town. We provide technological solutions and services to a wide range of clients, including schools, universities, professionals and business partners. We are seeking a dedicated, fast-learning university graduate to join our company as an Administrative Intern. We are looking for someone who is committed, organized and has a strong foundation in both technical and commercial disciplines. 

The intern will join our operations team to support daily administrative activities related to sales, procurement (purchasing) and office operations. 

Responsibilities & Duties

• Assist in daily administrative operations within the Sales and the Purchasing departments.

• Handle customer inquiries, prepare quotations, and support the processing of sales orders and invoices.

• Maintain and update customer and supplier records, ensuring accuracy and proper documentation.

• Support procurement activities by requesting quotations, comparing suppliers and assisting in purchase decisions.

• Follow up on orders and deliveries to ensure timely dispatch and successful completion of transactions.

• Coordinate communication between customers, suppliers and internal teams to ensure smooth workflow.

• Perform data entry, filing and record keeping for sales, procurement and general office operations.

• Assist in account management for both new and existing clients, including follow-ups and service checks.

• Support inventory tracking and reporting of stock or purchased items where applicable.

• Assist in preparing basic reports for management, including sales updates and procurement summaries.

• Contribute to improving operational efficiency by supporting administrative, sales and logistics-related tasks.

• Undertake any other related duties assigned to support the overall success of the company.

Skills/Qualifications:

• Bachelor’s degree in Commerce (BCom), Business Administration (BA), Procurement and Supply Chain Management, Business Information Technology (BBIT) or a related technical–commercial field.

• Strong understanding of business operations and ICT systems, including proficiency in computers, MS Office tools and basic office software. 

• Knowledge of or interest in sales, procurement, administration and customer service operations.

• Good understanding of data entry, record keeping and basic reporting tools.

• Excellent communication, collaboration and reporting skills with fluency in English.

• Strong interpersonal skills with the ability to handle customers, suppliers and internal teams professionally.

• Highly organized, detail-oriented and able to work in a fast-paced office environment.

• Self-driven, fast learner with strong initiative and ability to work both independently and as part of a team, with minimal supervision. 

• Strong problem-solving mindset with a focus on accuracy, efficiency and results.

• Basic knowledge of procurement processes, sales coordination and inventory tracking.

• Recent graduate or final-year student (age 22–26 years) with strong academic performance in relevant subjects. 

• Distance of travel from home to office in Thika must be less than 60 min

Salary: Remuneration Kes.40K gross per month
Send application letter, CV and transcripts to info.tradestar@gmail.com
State experience and include any relevant testimonials.

Important:

1. All documents MUST be in PDF format and clearly named with the applicant’s name (e.g., Ann Wanjiku_CV, Ann Wanjiku_Transcript1). 

2. Only successful candidates will be contacted.

3. A successful internship can lead to employment.