ADMINISTRATIVE OFFICER/PERSONAL ASSISTANT
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Job summary
The Administrative Officer/Personal Assistant provides administrative and executive support to senior management while ensuring the smooth day-to-day running of office operations. The role is responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, supporting basic financial and procurement processes, and ensuring efficient administrative services across the organization.
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
JOB TITLE ADMINISTRATIVE OFFICER/PERSONAL ASSISTANT
NATURE OF JOB FULL TIME
INDUSTRY MANUFACTURING-CLEANING CHEMICALS, HYGIENE & SANITATION PRODUCTS
SALARY KSHS.30,000-35,000
JOB LOCATION NAIROBI
DUTIES AND RESPONSIBILITIES
Executive & Administrative Support
- Manage executive calendars, appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, meeting agendas, and minutes.
- Screen calls, emails, and visitors, ensuring timely communication and follow-up.
Office Administration
- Coordinate day-to-day office operations to ensure an organized and efficient working environment.
- Maintain accurate filing systems, company records, and confidential documents.
- Manage office supplies, equipment, and service providers to support business operations.
Finance & Procurement Support
- Assist with petty cash management, invoice processing, and reconciliation of administrative expenses.
- Support procurement activities, including raising purchase requisitions and tracking supplier deliveries.
- Maintain accurate administrative, procurement, and financial records in line with company procedures.
Coordination & Communication
- Liaise with internal departments, customers, suppliers, and service providers on administrative matters.
- Coordinate meetings, company events, and internal communications.
- Follow up on action items to ensure timely completion of assigned tasks.
General Responsibilities
- Ensure compliance with company policies, procedures, and confidentiality requirements.
- Support implementation of administrative process improvements to enhance efficiency.
- Perform any other duties assigned by management.
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Diploma or Bachelors Degree in Business Administration, Office Administration, Procurement, Finance, Accounting, or a related field.
- Minimum of two (2) years experience in administration, executive support, office management, or customer service.
- Background in Finance or Accounting is an added advantage.
- Experience in a manufacturing environment is desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience using ERP or accounting systems is an added advantage.
- Good document management, record-keeping, and report preparation skills.
HOW TO APPLY
- If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
- Interviews will be carried out on a rolling basis until the position is filled.
- Only the shortlisted candidates will be contacted.
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