Business Development Associate – Bids & Tenders

Job Title:Business Development Associate – Bids & Tenders
Department: Business Development
Reports To: Business Development Manager / Head of Business Development
Level: Entry Level
Role Purpose
The Business Development Officer – Bids & Tenders plays a key role in supporting the organization's business development initiatives. This position is responsible for assisting in the identification of relevant tender opportunities, preparing compliant bid documentation, and coordinating the submission of proposals. It is ideally suited for an early-career professional who is eager to develop expertise in HR consultancy bidding, tendering, and proposal development.
Key Responsibilities
1.    Tender Identification & Tracking
•    Monitor tender portals, newspapers, and client websites to identify relevant business opportunities.
•    Maintain a comprehensive tender tracker that records deadlines, specific requirements, and the status of each tender.
•    Assist in conducting preliminary bid/no-bid assessments and verifying eligibility for tenders.
2.    Bid & Proposal Support
•    Provide support in the preparation of tender submissions under the direction of senior staff members.
•    Assist in compiling both technical and financial proposal documents required for submissions.
•    Ensure all necessary forms, schedules, and supporting documents are accurately completed.
•    Format, paginate, and package bids in accordance with the specific instructions outlined in each tender.
3.    Compliance & Documentation
•    Check bid submissions to ensure they are complete and comply with all tender requirements.
•    Maintain an up-to-date repository containing statutory documents, certifications, and company profiles.
•    Support the processes of vendor registration and prequalification applications as needed.
4.    Internal Coordination
•    Liaise with HR consultants, finance, and administration teams to gather necessary inputs for proposals and bids.
•    Follow up on assigned components of proposals to ensure timely completion and submission.
•    Assist in preparing for pre-bid meetings and drafting responses to requests for clarification.
5.    Market & Client Support
•    Conduct basic market research on clients, sectors, and competitors to inform bidding strategies.
•    Support efforts to build relationships with clients through follow-ups and effective coordination.
•    Maintain up-to-date client and opportunity databases to support business development activities.
6.    Reporting & Administration
•    Prepare simple reports summarizing tenders identified, those submitted, and their outcomes.
•    Maintain well-organized digital and physical files for all bid-related documentation.
•    Support post-submission follow-ups and ensure proper documentation is maintained.
Qualifications & Experience
•    Bachelor’s degree in business administration, Marketing, Human Resource Management, Procurement, or a closely related field.
•    0–2 years’ experience in business development, administration, or proposal support. Experience in bidding or tendering will be considered an added advantage.
•    Basic understanding of procurement and tendering processes, whether in the public or private sector.
•    Demonstrated willingness to learn about HR consulting services and the development of proposals.
Key Skills & Competencies
•    Strong attention to detail and excellent organizational skills.
•    Effective written and verbal communication abilities.
•    Ability to follow instructions and consistently meet deadlines.
•    Basic analytical skills and the ability to review documents accurately.
•    Proficiency in Microsoft Word, Excel, and PowerPoint.
•    Professional demeanor, proactive attitude, and eagerness to learn.