Cashier_Admin Assistant
Job summary
The Cashier / Administrative Assistant will support the Finance and Administration department in managing daily financial transactions and office administration in compliance with Kenyan statutory requirements, organizational policies, and donor regulations. The position requires strict adherence to KRA eTIMS/ETR requirements, internal control proc
Job descriptions & requirements
Financial and cash management duties
• Support the
preparation and execution of bank and M-Pesa payments in line with approved
budgets and documented authorization levels, ensuring compliance with internal
control procedures.
• Ensure all payments are supported by valid supplier invoices and
eTIMS/ETR-compliant tax invoices in accordance with KRA regulations.
• Maintain daily cashbooks and perform end-of-day reconciliations.
• Manage petty cash in accordance with organizational policies and established
thresholds.
• Prepare payment vouchers and verify completeness of supporting documentation
before processing payments.
• Maintain proper filing (physical and electronic) of financial documents for
audit and donor verification.
• Support monthly bank and M-Pesa reconciliations and assist during internal
and external audits.
• Ensure strict compliance with anti-fraud, segregation of duties, and
safeguarding procedures.
Administrative duties
- Maintain organized physical and electronic filing systems.
- Support procurement documentation and tracking of supplier/contractor payments.
- Maintain inventory and asset registers.
- Provide logistical support for meetings, trainings, and field activities, as needed.
- Support data entry and preparation of financial and administrative reports.
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