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1 month ago

Job Summary

The overall purpose of the role is to oversee all national stores, ensure effective and drive efficient administration of the regional depot's general operations.

  • Minimum Qualification: Bachelors
  • Experience Level: Senior level
  • Experience Length: 8 years

Job Description/Requirements

Reports to: Assistant Head of Supply Chain

Work Station: Mombasa


Job Purpose

The overall purpose of the role is to oversee all national stores, ensure effective and drive efficient administration of the regional depot's general operations.


Key duties and responsibilities

  • General Administration of the sales depot.
  • Ensure effective compliance with all aspects of Health & Safety procedures.
  • Liaise with the Regional Sales Manager on ordering of stocks for the depot.
  • Managing stock levels and making key decisions on stocks control.
  • Ensure availability of all company’s range of products at the depot at all times.
  • Managing and reconciling the inventory.
  • Ensuring standards for quality, health and safety are met at the depot.
  • Monitoring the movements of crates and containers and overseeing their cleanliness and handling to reduce breakage.
  • Managing the staff at the depot including performance appraisal & signing of performance contracts.
  • Management of depot resources (facilities, vehicles, petty cash, crates, staff, and other depot assets).
  • Writing of reports (cash & stock reconciliations, underpayment & debtors reports, staff establishment report etc.).
  • Any other duty as may be assigned by the supervisor from time to time.


Working relationships.

Internal Relationships: All departments

External Relationships: Government officials, service providers, suppliers


Knowledge, experience and qualifications required

• Bachelor’s degree in Supply Chain Management or business-related field.

• Master’s Degree in related field is an added advantage.

• A minimum period of eight (8) years’ experience and at least three (3) years in supervisory role.

• Professional qualification such as CIPS, or Diploma in supply Chain Management

• Member of professional body in good standing (KISM)

• Proficient with office computer applications, SAP will be an added advantage.


Technical & Behavioural competencies

• Entrepreneurial minded

• Multi-unit experience.

• Excellent managerial and supervisory skills.

• Extensive knowledge of operations and production management.

• Ability to interpret financial data as needed to set production goals.

• Excellent organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite or similar software-SAP is an added advantage

• Proven success in a managerial role

• Strong decision-making ability

• Excellent communication, collaboration, and delegation skills

• Proven ability to develop and achieve financial plans

• Ability to motivate and lead employees, and hold them accountable

• Strong working knowledge of operational procedures


Responsibility for finances and physical assets

• The job holder is accountable for the preparation and tracking of the department’s budget including assets, stocks and work tools assigned.


Decision-making

• The job holder has decision making authority on key decisions in the organization is within existing guidelines and provides recommendations to the Head of Supply Chain to facilitate final decisions.

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