Field Documentation and Digital Records Officer

Job Objective

The Field Documentation and Digital Records Officer will document field activities and maintain accurate, secure and well-organised physical and digital project records across all three projects.

Duties and responsibilities

• Document interviews, field visits, meetings, training, installations, workshops and stakeholder engagements.
  
• Capture approved photographs, audio recordings, videos and field notes.
  
• Maintain consent forms, attendance records, transcripts, activity reports and other supporting evidence.
  
• Organise records using consistent file names, metadata and version-control procedures.
  
• Upload, back up, retrieve and securely share authorised project records.
  
• Verify the completeness and accuracy of field documentation before filing or archiving.
  
• Support the integration of approved research materials into relevant digital platforms and archives.
  
• Observe confidentiality, research ethics, data-protection, safeguarding and donor-visibility requirements.
  

qualification and experience

• Bachelors degree in records management, archives, information management, communication, research or a related field.
  
• Experience in field documentation and electronic records management.
  
• Competence in photography, audio or video documentation and digital filing systems.
  
• Strong attention to detail and understanding of confidentiality and data protection.
  
• Experience in Digital archiving is an added advantage
  
• Masters degree in the relevant area is an added advantage
  

Job Objective

The Field Documentation and Digital Records Officer will document field activities and maintain accurate, secure and well-organised physical and digital project records across all three projects.

Duties and responsibilities

• Document interviews, field visits, meetings, training, installations, workshops and stakeholder engagements.
  
• Capture approved photographs, audio recordings, videos and field notes.
  
• Maintain consent forms, attendance records, transcripts, activity reports and other supporting evidence.
  
• Organise records using consistent file names, metadata and version-control procedures.
  
• Upload, back up, retrieve and securely share authorised project records.
  
• Verify the completeness and accuracy of field documentation before filing or archiving.
  
• Support the integration of approved research materials into relevant digital platforms and archives.
  
• Observe confidentiality, research ethics, data-protection, safeguarding and donor-visibility requirements.
  

qualification and experience

• Bachelors degree in records management, archives, information management, communication, research or a related field.
  
• Experience in field documentation and electronic records management.
  
• Competence in photography, audio or video documentation and digital filing systems.
  
• Strong attention to detail and understanding of confidentiality and data protection.
  
• Experience in Digital archiving is an added advantage
  
• Masters degree in the relevant area is an added advantage