FINANCE AND ADMINISTRATION MANAGER

JOB TITLE: FINANCE AND ADMINISTRATION MANAGER

NATURE OF JOB: FULL TIME

INDUSTRY: MANUFACTURING

SALARY: KSHS.100,000

JOB LOCATION: RUIRU

DUTIES AND RESPONSIBILITIES

Financial Management and Reporting

• Oversee preparation of accurate and timely monthly, quarterly, and annual financial statements in line with accounting standards and statutory requirements.
• Manage the general ledger, accounts payable, accounts receivable, and fixed assets.
• Ensure proper cost allocation for raw materials, labor, overheads, and production variances.
• Maintain strong internal controls to safeguard company assets and minimize financial risk.

Budgeting, Forecasting &; Financial Planning

• Lead the annual budgeting process, including production costs, operating expenses, and capital expenditure (CAPEX).
• Develop rolling forecasts and variance analyses, providing insights and corrective actions.
• Monitor manufacturing costs and margins, identifying cost-saving and efficiency improvement opportunities.
• Support strategic decision-making through financial modeling and scenario analysis.

Cash Flow, Treasury & Working Capital Management

• Manage cash flow planning to ensure adequate liquidity for operations.
• Oversee banking relationships, payments, collections, and reconciliations.
• Optimize working capital by managing inventory levels, receivables, and payables.
• Prepare cash flow forecasts and ensure compliance with loan covenants (if applicable).

ERP / Systems Management (Navision)

• Ensure effective use of Microsoft Navision for financial, inventory, and production- related transactions.
• Maintain data integrity within the ERP system and support system improvements or upgrades.
• Train and support finance and operational staff on Navision usage and best practices.

Compliance, Audit & Taxation

• Ensure compliance with statutory requirements, including tax filings (VAT, PAYE, corporate tax) and regulatory reporting.
• Coordinate internal and external audits and ensure timely resolution of audit findings.
• Maintain up-to-date knowledge of relevant financial and tax regulations affecting manufacturing operations.

Administration & Operational Support

• Oversee administrative functions including procurement support, contracts, insurance, and office administration.
• Support HR-related administrative processes such as payroll oversight, employee records, and statutory deductions.
• Ensure efficient administrative systems and policies are in place to support plant operations.

Leadership & Stakeholder Management

• Lead, mentor, and develop the finance and administration team.
• Work closely with production, procurement, and sales teams to align financial goals with operational objectives.
• Provide financial insights and reports to senior management to support strategic and operational decisions.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. CPA(K) Finalist (mandatory).
• Minimum of 8 years’ experience in finance and administration, with at least 3–5 years in a manufacturing environment.
• Strong hands-on experience with Microsoft Navision (Dynamics NAV).
• Strong understanding of manufacturing costing and production finance
• Excellent analytical, budgeting, and forecasting skills
• High level of integrity and attention to detail
• Strong leadership and people management skills