Finance and Administration Manager

The Finance and Administration Manager is responsible for overseeing all financial planning, analysis, and reporting, managing daily accounting operations (payables, receivables, payroll), developing financial strategies, administrative processes, supervising staff, ensuring compliance, and providing insights for business growth across the restaurant chain and its affiliate businesses.

This role ensures accurate financial reporting, effective cost control, regulatory compliance, and efficient administrative systems to support the operational needs of all restaurant locations.

The position holder report to the Managing Director/CEO and is based in Nairobi

Direct reports to the position: Admin Manager, Cost Accountant, Treasurer, IT, Security, Other

Financial Management & Reporting

•        Financial Reports: Prepare and issue timely, accurate, and complete monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow, Debtor/Creditor Aging) for the entire chain and individual units.

•        Accounts Payables & Receivables: Oversee all accounts payable and accounts receivable processes for the entire business and any affiliate businesses.

•        Budget Development: Lead the annual budgeting process for the entire chain, working with operations to set realistic targets for revenue, food costs, labor, and overheads.

•        Forecasting: Prepare regular (monthly/quarterly) financial forecasts, including P&L, balance sheet, and cash flow projections, identifying potential risks and opportunities.

•       Balance Sheet: Ensure the integrity of the balance sheet via regular analysis and reconciliation of all accounts and financial health metrics.

•        Financial Monitoring: Conduct variance analysis comparing actual performance against budgets and forecasts and providing detailed commentary and recommended actions to management.

•        Financial Analysis: Prepare accurate financial analysis (daily/weekly/monthly/annual) focusing on KPIs such as sales, labor costs, food costs, and inventory levels.

•        Performance Tracking: Track key performance indicators (KPIs) including revenue per location, profit margins, and labor percentages.

Cashflow & Treasury Management

•        Daily Cash Management: Overseeing daily cash position and consolidate cash data from multiple locations to ensure sufficient funds are available for payroll, vendor payments, and other operational needs.

•        Cash Flow Forecasting: Developing short-term and long-term cash flow forecasts to predict inflows and outflows, identifying potential shortfalls or surpluses in advance.

•        Bank Reconciliations: Supervise the timely and accurate bank reconciliations to the  bank statements and maintain general ledger accuracy.

•        Treasury Operations: Managing banking relationships, administering banking services, and optimizing merchant services for payment processing.

•        Internal Controls: Implementing and monitoring robust internal controls over cash handling, deposits, and disbursements at both the corporate and restaurant levels.

•        Working Capital Optimization: Analyzing and improving the cash conversion cycle by managing accounts receivable (A/R) and accounts payable (A/P) efficiently.

•        Risk Management: Identifying and mitigating financial risks related to cash and treasury operations, potentially including foreign exchange risk if and where applicable.

Cost Management

•       Food & Beverage Cost Control: Monitor ingredient costs, inventory levels, waste, and supplier pricing; analyze menu profitability.

•       Labor Cost Analysis: Provide data and analytics to optimize staffing schedules based on peak hours, sales forecasts, and productivity metrics.

•       Operational Efficiency: Analyze overheads, utilities, rent, and other operational expenses across locations.

Business Administration

•       Team Leadership: Supervise finance/accounting staff (bookkeepers, controllers) and support site managers with financial guidance.

•       Procurement: Oversee procurement processes, maintain vendor database and approve vendor payments up to established limits and within budget parameters.

•       Purchases: Oversee and verify purchase and payment vouchers to ensure accuracy and proper authorization.

•       Vendor Management: Manage vendor relationships and negotiate contracts for food, equipment, and services.

•        Payroll: Process payroll for all staff members in accordance with employment regulations.

•       Banking & Insurance: Manage banking relationships and coordinate insurance claims and risk management activities.

•        Office Administration: Manage office administration including supplies, equipment, and facility maintenance.

•        Policies & Procedures: Develop, document and oversee standard operating procedures and process improvements within the finance and admin functions.

•        Security: Support physical security by enforcing access controls, safeguarding assets, coordinating with security personnel, and ensuring procedures are in place to protect staff, guests, and property from theft or harm.

•        IT: Oversee IT staff and providers to ensure IT systems are secure, efficient, reliable, and compliant, and manage system access and data protection.

Systems Management

•       System Oversight and Integration: Ensure the integrity and efficiency of all accounting systems, including integration with Point of Sale (POS) software, inventory management, and payroll systems across all restaurant locations.

•       Data Integrity and Reporting: Guarantee the accuracy, completeness, and appropriate handling of all financial data (sales, inventory, payroll) within the systems to produce reliable operational and financial reports.

•       System Maintenance: Maintain and optimize accounting software and financial systems and support the IT department on the implementation/upgrading of finance systems.

•       User Training: Ensure all relevant staff, including site managers and finance teams, are properly trained on financial and administrative systems and procedures.

Compliance and Internal Control

•       Tax Compliance: Oversee the timely and accurate preparation and payment of all statutory deductions and taxes (e.g., PAYE, VAT), in compliance with relevant tax laws.

•       Statutory Compliance: Ensure compliance with all local statutory filing requirements and relevant accounting standards (e.g., IFRS, Tax Returns, etc).

•       Regulatory Compliance: Ensure compliance with health and safety and employment laws and ensure business licenses, permits, insurance policies, etc are current in all locations.

•       Policy Compliance: Ensure compliance with financial policies, tax laws, and internal controls; support audit processes. 

•       Internal Control: Implement and enhance robust internal controls to safeguard company assets, ensure accurate revenue reporting, manage costs, and prevent fraud.

•       Audit Coordination: Serve as the primary point of contact for auditors, manage the audit process, and ensure timely implementation of all audit recommendations.

•       Regulatory Reporting: Prepare and submit accurate and timely financial reports to both internal management and external government entities or agencies. 

Qualifications

•        Bachelor's degree in Accounting, Finance, or Business Administration, Business Management or its equivalent qualification from a recognized institution

•        Professional accounting qualification (CPA, ACCA, or equivalent)

•        Strong understanding of accounting principles and financial reporting standards

•        Knowledge of payroll processing and employment regulations

•        Experience in hospitality, restaurant, or retail industry

•        Experience with multi-location operations

Experience & Proficiency

•        Minimum 5 years of progressive experience as a Finance Manager and/or Chief Accountant roles, ideally in multi-unit hospitality and/or restaurant environments

•        Experience and Proficiency with accounting software (e.g. QuickBooks, Sage, or similar) and related ERP systems

•        Knowledge of payroll processing software

•        Familiarity with restaurant point-of-sale (POS) systems

•        Advanced Microsoft Excel skills including financial modelling and analysis

Skills & Personal Attributes

•        Strategic thinking with critical business acument, analysis, and solutioning abilities.

•        Strong forecasting and cost control skills

•        Excellent leadership and people management skills.

•        Strong analytical and problem-solving abilities

•        Excellent attention to detail and accuracy

•        Exceptional written and verbal communication and interpersonal skills, with the ability to effectively engage and influence stakeholders at all levels

•        Ability to manage multiple priorities and meet deadlines

•        Strong organizational and time management skills

•        Ability to work independently with minimal supervision

•        Discretion in handling confidential financial and personnel information

•        Adaptability and flexibility in a fast-paced environment

•        Proactive approach to identifying and resolving issues

Apply by sending an email with your CV and cover letter to recruitment@ankole.co.ke

Application deadline -31st  January, 2026