Finance and HR Officer (Finance & HR Assistant)
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Job summary
The role requires accurate financial data entry and basic analysis using QuickBooks, compliance with statutory and internal controls, and effective handling of HR and procurement processes in line with approved procedures.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Job descriptions & requirements
Location: Nanyuki
Reports to: Finance Manager / Country Manager
Contract Type: Full Time
JOB PURPOSE
The Finance and HR Officer will provide finance, human resource, procurement, and administrative support to ensure smooth office operations. The role requires accurate financial data entry and basic analysis using QuickBooks, compliance with statutory and internal controls, and effective handling of HR and procurement processes in line with approved procedures.
KEY RESPONSIBILITIES
Finance & Accounting
• Post journals and maintain accurate financial records in QuickBooks.
• Make payments through bank transfers and M-Pesa (phone and bulk).
• Prepare payment vouchers and maintain complete supporting documentation.
• Maintain daily records of M-Pesa and bulk payment transactions.
• File and organize invoices, receipts, and financial documents.
• Prepare audit samples and support audit processes.
• Generate eTIMS invoices and manage account password updates.
• File statutory deductions (PAYE, NSSF, SHA, H-Levy, ICEA).
• File withholding tax for contractor invoices.
• Process monthly pension and insurance payments.
• Prepare simple financial reports and basic data analysis.
Payroll & Statutory Compliance
• Prepare and process monthly payroll.
• Ensure compliance with Kenyan labor laws and statutory deadlines.
• Maintain payroll and statutory records.
Human Resource Management
• Support recruitment, onboarding, and staff induction.
• Maintain staff files, contracts, leaves and licenses.
• Coordinate staff performance appraisals.
• Support disciplinary and employee relations processes.
• Implement HR policies and procedures.
Procurement & Supplier Management
• Manage supplier records and documentation.
• Coordinate purchase requests, RFQs, and quotation analysis.
• Prepare and issue LPOs after approval.
• Follow up on deliveries and confirm receipt of goods/services.
• Receive, verify, and process supplier invoices.
• Prepare payment schedules for suppliers.
• Maintain procurement documentation for audit purposes.
• Support tender committee processes.
Administration & Office Support
• Procure office stationery and supplies and maintain accurate inventory records
• Supervise office cleaners and office cleanliness.
• Manage kitchen and cleaning supplies.
• Coordinate vehicle servicing, cleaning, and mileage records.
• Book taxis and logistics for staff field activities.
• Coordinate staff brunch arrangements.
• Handle calls and emails professionally.
• Take minutes during tender committee meetings.
• Organize hospitality during HQ and donor visits.
QUALIFICATIONS & EXPERIENCE
• CPA(K) Part III minimum (Part III an added advantage).
• HR Certification (CHRP, IHRM, or equivalent).
• Bachelor’s degree in Finance, Accounting, HR, or Business-related field.
• 2–3 years’ experience in finance, HR and administration.
• Hands-on experience in Bookkeeping in QuickBooks.
SKILLS & COMPETENCIES
• High level of accuracy and attention to detail.
• Knowledge of Kenyan labor laws and statutory compliance.
• Strong organizational and documentation skills.
• Ability to multitask and work independently.
• Integrity and confidentiality.
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