Grants Manager- Remote

ABOUT THE COMPANY

We manage transfers end-to-end using electronic monitoring and payment technology.

JOB SUMMARY

What you’ll bring:Exceptional alignment with GiveDirectly Values and active demonstration of our core competencies: emotional intelligence, problem solving, project management, follow-through, and fostering inclusivity. We welcome and strongly encourage applications from candidates who have personal or professional experience in the low-income and/or historically marginalized communities that we serve.Language Requirement: Professionally fluent in EnglishLanguage Preference: Professionally fluent in French or PortugueseA minimum of 4-6 years of experience in the administration of large, diverse grant portfolios including Foundation, Corporate, Institutional and Government funded awards and subawards, ideally including experience with US federal agency, EU and World Bank funded awards.Proven knowledge and understanding of US, EU, World Bank, Foundation and Corporate Funding Regulations and ability to interpret for lay audience as well as flexibly and creatively apply those rules and regulationsA strong systems mindset with ability to identify and mitigate gaps and risksExcellent organizational skills and a willingness to take initiative and be proactiveClear and exceptional written and verbal communication skillsAble to work effectively with diverse stakeholders internally and externally across a variety of global culturesAdept at drilling into the details without losing sight of the big pictureAbility to autonomously manage multiple deliverables in time and with a high level of quality.Ability to work both under supervision and independentlyProficient in Microsoft Excel and Google SuiteFamiliarity with Salesforce and Slack is a plus

RESPONSIBILITIES

Grant management and administrationEnsuring compliance with the funders’ terms and conditions as well as GD’s organizational policies are key deliverables of this role. This mandate includes:Oversee the lifecycle of a portfolio of 30-50 active government, corporate and foundation funded grant agreements, in collaboration with the fundraising, finance, and operations staff in our global and country teams. This portfolio will include both prime grant agreements to GiveDirectly, and subgrant agreements issued by GiveDirectlyContribute to pre-award donor due diligence requests and grant application process including advising on & reviewing budgetsEnsure and document that  due diligence and procurement protocols are successfully followed and documented for all subgrantees and subcontractorsSupport Sr. Manager of Grants Management in prime grant agreement negotiations and execution Lead subgrant agreement and grant amendment negotiations and executionUtilize available tools for clear and accurate tracking of all post-award data, requirements and tasksWork closely with the Finance team to ensure accurate tracking of grant conditionality, purpose or restrictions, general ledger account creation and treatment within the annual audit and tax filing processes.Conduct award kick-off meetings with internal colleagues and external subgrantees as relevant, educating all on their responsibilities under each grant or subgrantProactively monitor all active awards to ensure compliance with award terms and conditions, identifying and assisting with mitigating potential instances of misconduct or non-compliance.Ensure on time grant reporting through regular communication, supporting in the authoring and sharing with donor where appropriateLiaise with finance and project managers on budget tracking and appropriate spend down rates.Author prior approval, no-cost extension and amendment requirements as neededCoordinate external award audits, adverse event reporting, and the implementation of any associated follow-up action points.Coordinate and document appropriate award close outMaintain complete and audit ready grant files.Organizational Capacity Development and TrainingUnder the guidance of Grants Management Leadership, support in Organizational Capacity Development and Training including:Cross functionally provide clear guidance on procedures, policies, and interpretation on donor rules and regulationsIdentify organizational gaps in funding oversight, internal controls and procurement practicesSuggest processes and practices to mitigate issues and risks identifiedTrack regulatory and institutional/multilateral policy changesSupport in developing standard operating procedures and templates for managing grants and subgrantsSuggest required changes to process and practicesImplement trainings on appropriate lifecycle management of donor fundsCreate a culture of Grants Management and Donor Compliance across all teams

REQUIRED SKILLS

Accounting, Tax management, Grant and fund management, Budgeting, financial planning

REQUIRED EDUCATION

Diploma, Associate's degree