Head of Supply Chain

Reports to: Chief Executive Officer

Department/Division: Supply Chain

No of Employees Supervised: 5

Objective of the Position

This role involves strategic planning, process optimization, and coordination with various departments to meet company objectives and enhance customer satisfaction. This role will play a crucial part in developing and maintaining good relationships with vendors and distributors, ensuring that the supply chain operations run smoothly and effectively.

Key Duties and Responsibilities.

°  Develop and implement supply chain strategies aligned with business goals.

°  Optimize supply chain processes to improve efficiency, reduce costs, and enhance service levels.

°  Identify and mitigate risks within the supply chain.

°  Oversee sourcing and procurement of materials.

°  Establish and maintain strong relationships with suppliers and vendors.

°  Optimize logistics processes to ensure favorable terms, timely delivery of products and reliable supply.

°  Negotiate contracts and terms with suppliers to secure favorable terms, timely delivery of products and reliable supply.

°  Ensure accurate inventory forecasting to meet customer demand without overstocking.

°  Implement inventory control processes to optimize stock levels.

°  Collaborate with production teams to align supply chain activities with production schedules.

°  Ensure the availability of materials to meet production demands.

°  Analyze supply chain processes and identify areas for improvement.

°  Implement best practices and innovative solutions to enhance efficiency.

°  Lead and mentor the procurement and supply chain team, providing guidance and support.

°  Foster a collaborative and high-performance work environment.

°  Complete and administer performance reviews with all direct reports.

°  Develop and manage the supply chain budget.

°  Monitor expenses and implement cost-saving measures.

°  Ensure compliance with legal and regulatory requirements, for example, KEBS, PPB, KEPHIS, KRA, ISM etc and company policies as well.

°  Liaising with freight forwarders for shipment tracking and clearing agents for IDF application and its accuracy

°  Verification of HS Codes used for various products.

°  Maintain accurate documentation and records.

°  Prepare and present regular reports on supply chain performance.

°  Provide insights and recommendations based on data analysis.

°  Utilize data and analytics to drive decision-making and continuous improvement.

°  Standardize inventory quarterly reporting and analysis and institute corrective action for close-outs and out-of-stock items to keep inventory records current.

°  Track international inventory shipments and preparing spreadsheets detailing item information: divisions and rotations in collaboration with demand team.

Qualifications:

°  Bachelor’s degree in supply chain management, Business Administration, Logistics, or related field. Master’s degree preferred.

°  Proven experience in supply chain management, with a minimum of 10 years in a leadership role.

°  Strong understanding of supply chain principles, practices, and trends.

°  Strong people management skills, setting clear performance objectives and coaching staff. 

°  Significant experience of the Kenyan market as well as the regional dynamics especially in the retail and distribution industry.

°  Strong leadership and communication skills, including effective interpersonal, influencing, negotiation, contract management, and report writing skills.

°  Strong analytical and problem-solving abilities.

°  Ability to work under pressure and meet tight deadlines.

Skills:

°  Strategic thinking and planning

°  Leadership and team management

°  High level of integrity.

°  Negotiation and relationship management

°  Analytical and data-driven decision-making

°  Process optimization and continuous improvement

°  Financial acumen and budget management

°  Strong organizational skills

°  Proficiency in relevant software (e.g., ERP systems, inventory management tools)