HR Administrator

Reports To: Head of Finance,
Location: Nairobi
Gross Salary: Ksh 60,000-90,000

Our client is one of the leading brand of Kitchen & Home Appliances in Kenya, they are seeking a highly organized and digitally proficient HR Administrator. This is an execution-focused position centered on compliance, record-keeping, and process efficiency.

They are not looking for a traditional strategic HR Manager. They need a “digital-first” Administrator—someone who leverages technology (AI, templates, Excel) to speed up workflows, maintain impeccable records, and strictly follow Kenyan Labor Laws. Excellent organizational, Admin, digital and communication skills are a must

Key Responsibilities:

Digital Administration & Contracts:

• Prepare, issue, and manage appointment and contract letters using approved templates drafted by external counsel.
• Monitor contract expiry dates and initiate timely renewal discussions with Heads of Departments.
• Ensure all employment terms are clearly documented and legally compliant.

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Records & Database Management:

• Maintain accurate, up-to-date digital and physical employee files (statutory, contractual, and personal info).
• Ensure records are securely stored and easily accessible.

Compliance & Discipline:     

• Implement and regularly review HR policies to align with organizational needs and labor laws.
• Oversee disciplinary cases in strict compliance with Kenyan labor laws; ensure warnings and actions are lawfully issued and documented.

Time & Attendance:

• Manage employee leave schedules and approvals; maintain accurate leave records.
• Review and verify employee overtime in coordination with the Warehouse; ensure logs are accurate and approved.

Employee Lifecycle (Onboarding to Separation):

• Coordinate onboarding to smooth integrate new staff (orientation on policies/roles).
• Manage staff medical insurance (timely onboarding/off boarding from the scheme).
• Handle employee exits, ensuring separation procedures, clearance forms, and legal documentation are completed.

Required Skills & Qualifications:

• Bachelor Degree in Human Resource Management.
• Experience: 2–4 years in an Admin or HR Assistant role. We are open to smart, organized candidates from non-HR backgrounds who are trainable.
• Tech-Savvy (Non-Negotiable): High proficiency in MS Office (Excel/Word). Ability to use AI tools and digital templates for drafting is a significant advantage.
• Administrative Discipline: A natural ability to organize files and follow set processes without deviation.
• Labor Law Knowledge: Ability to look up laws and ensure basic compliance (escalating complex issues to consultants)

How to Apply 

If you are up to the challenge and possess the necessary qualifications and experience, please send  your CV only quoting the job title in the email subject (Human Resource and Administrator) to vacancies@corporatestaffing.co.ke  before 20th February 2026