HR and Administrative Officer

ABOUT THE COMPANY

Bountifield International is now iDE Kenya! iDE is a global development organization that co-creates with foundations, governments, individuals, for-profits, and nonprofits to develop lasting solutions to poverty. With over 40 years of experience, we design and deliver market-based solutions that power entrepreneurs to end poverty.
iDE Kenya cultivates entrepreneurs, powering them to lead their communities in building resilient and transformative food systems. Through a one-to-many approach, these entrepreneurs develop agricultural support businesses in which they provide small-scale farmers with essential services, mechanization and access to markets. By creating opportunities to process, save, and sell more food, these entrepreneurs are creating jobs, increasing incomes, reducing food loss, strengthening food security and improving livelihoods of their communities.

JOB SUMMARY

QualificationsEducation: Bachelor’s degree in Human Resource Management, Business Administration, Procurement & Supply Chain Management, or a related field.Professional Certifications: Member of the Institute of Human Resource Management (IHRM). Certified Human Resource Professional of Kenya (CHRP-K). Membership with Kenya Institute of Supplies Management (KISM) with valid practicing certificate – desirable. Diploma in Purchasing & Supplies (CIPS Level 4 or equivalent) – desirable.Experience: Minimum 3 years of relevant experience. Experience in HR and administration within an international NGO or donor-funded environment preferred. Demonstrated experience in procurement, supplier management, and office administration. Strong knowledge of Kenyan labour laws and statutory requirements.

RESPONSIBILITIES

Human Resources Management (60%)Talent and Workforce ManagementSupport recruitment processes, including requisitions, advertising shortlisting, interviews, reference checks, and onboarding.Coordinate induction and orientation for new staff.Manage employee lifecycle activities:probation, confirmation, promotion, transfer, and separation.Maintain accurate and confidential employee records.Employee Relations and EngagementServe as first point of contact for HR-related queries.Support employee engagement initiatives and surveys.Assist in grievance and disciplinary processes in line with HR policy and labour law.Performance and DevelopmentCoordinate performance management cycles.Support learning and development programs and training logistics.Provide first-line guidance on staff welfare and HR processes.Compensation, Benefits and Payroll SupportSupport compensation reviews and annual increments.Coordinate payroll processing with the finance team.Administer leave, attendance, and benefits.Manage employee insurance and medical schemes.HR Compliance and GovernanceEnsure compliance with labour laws, statutory requirements, and internal policies.Support HR audits and compliance reporting.Assist in drafting and updating HR policies and SOPs.HR Analytics and ReportingPrepare HR dashboards and management reports.Analyse HR data and provide insights for decision-making.Administration and Operations (40%)Procurement SupportProcess purchase requisitions and prepare LPOs.Ensure completeness and accuracy of procurement documentation.Verify delivery of goods and services.Support framework agreements and recurring procurements.Facilities and Office AdministrationOversee office maintenance, utilities, cleaning, and security.Manage office supplies and inventory.Coordinate office repairs, renovations, and layout changes.Supervise office assistants, drivers, and service providers.Fleet and Asset ManagementManage fleet servicing, insurance, fuel, and logbooks.Maintain fixed asset register and coordinate annual verification.Manage asset insurance and claims.Compliance and Record KeepingEnsure procurement complies with internal policies and tax regulations.Maintain complete procurement files for audit.Support procurement reporting as required.General Administrative SupportCoordinate staff events and provide logistical support.Perform other HR and administrative duties as assigned.

REQUIRED SKILLS

Human resource and personnel development, Candidate and personnel background checks, Employee relations and consultations, Employee contracts

REQUIRED EDUCATION

Bachelor's degree