HUMAN RESOURCE ASSISTANT

Location: Nairobi
Reports To: HR Manager / Head of HR
Salary: KSh 40,000 – 50,000 Gross

Job Purpose

The Human Resource Assistant provides administrative and operational support to the HR department by ensuring efficient recruitment coordination, accurate employee records management, payroll input preparation, and compliance with labour laws and company HR policies. The role supports consistent HR service delivery in a high labour-intensive or multi-company environment.

Key Responsibilities

1. Recruitment & Onboarding

• Coordinate interview scheduling and candidate communication

• Prepare employment contracts and onboarding documentation

• Support induction and employee orientation processes

2. HRIS & Records Management

• Maintain accurate employee records in HRIS and physical files

• Update staff changes including promotions, transfers, and exits

• Ensure confidentiality and proper documentation storage

3. Payroll & Statutory Support

• Compile attendance, leave, overtime, and payroll inputs

• Prepare statutory deduction schedules and reports

• Liaise with finance to ensure timely payroll processing

4. Employee Relations & Compliance

• Prepare disciplinary notices, warning letters, and hearing documents

• Track disciplinary timelines and documentation validity

• Support HR audits and ensure compliance with labour regulations

5. HR Administration & Reporting

• Prepare HR reports on staffing, attendance, and turnover

• Support leave tracking and staff communication

• Assist with HR projects and policy implementation

Qualifications & Experience

• Degree in Human Resource Management or related field

• 4–5 years’ HR Generalist experience in labour-intensive or multi-entity setup

• Experience using HRIS systems and payroll processes

Key Skills & Competencies

• Strong organization and attention to detail

• Confidentiality and professional discretion

• Knowledge of Kenyan labour laws and HR compliance

• Good communication and coordination skills

• Ability to multitask in a fast-paced environment