Human Resources Assistant - FMCG

Position Title: Human Resources Assistant - FMCG
Location: Kiambu
Department: Human Resources
Reports To: Human Resources Manager

Job Purpose
Our client, a leading organization in the FMCG sector, is seeking a proactive and detail-oriented Human Resources Assistant to support the day-to-day operations of the Human Resources department. The successful candidate will assist in recruitment, employee records management, payroll support, employee relations, HR administration, and compliance with labor laws and company policies.
Key Responsibilities
Recruitment & Onboarding
•    Assist in sourcing, screening, and scheduling candidates for interviews. 
•    Coordinate recruitment logistics and maintain candidate databases. 
•    Facilitate onboarding processes, including preparation of employment documentation and induction programs. 
•    Ensure new employee records are accurately captured and maintained. 
HR Administration
•    Maintain and update employee files and HR records in both physical and electronic formats. 
•    Prepare HR-related letters, reports, and correspondence. 
•    Support the administration of employee benefits and welfare programs. 
•    Monitor and track employee contract renewals, probation reviews, and confirmations. 
Employee Relations
•    Assist in addressing employee queries and providing HR-related support. 
•    Support implementation of employee engagement initiatives and welfare activities. 
•    Participate in disciplinary and grievance processes by preparing documentation and maintaining records. 
Payroll & Attendance Management
•    Support payroll preparation by ensuring accurate employee data and attendance records. 
•    Track leave applications, absenteeism, and employee attendance. 
•    Generate HR reports relating to workforce statistics and payroll inputs. 
Compliance & Reporting
•    Ensure compliance with labor laws, company policies, and HR best practices. 
•    Maintain confidentiality of employee information and HR records. 
•    Assist in preparing periodic HR reports and departmental metrics. 

Qualifications and Experience
•    Bachelor’s Degree in Human Resource Management, Business Administration, or a related field. 
•    Membership with the Institute of Human Resource Management (IHRM) is required. 
•    Certified Human Resource Management Professional (CHRMP) qualification is an added advantage. 
•    Minimum of 2 years’ experience in Human Resources within an FMCG environment. 
•    Knowledge of Kenyan labor laws and HR best practices.