Human Resources Specialist

The Human Resources Officer (HRO) is responsible for supporting the day-to-day HR operations of the company, including recruitment coordination, attendance processing, payroll preparation, employee relations, disciplinary handling and onboarding.

The HRO plays a key operational role in ensuring smooth HR processes, accurate attendance and payroll handling, and proper implementation of company policies for frontline employees and operational teams.

Key ResponsibilitiesRecruitment & Onboarding

• Coordinate recruitment process for frontline and operational positions
• Screen CVs and shortlist candidates
• Conduct first-round interviews
• Coordinate onboarding and induction for new employees
• Maintain employee records and HR documentation

Attendance & Payroll Support

• Process attendance records and reconcile attendance data
• Verify manual attendance and leave records
• Prepare payroll and bonus calculation support documents
• Coordinate payroll processing with Finance and outsourcing companies
• Maintain payroll-related records and reconciliation notes

Employee Relations & Disciplinary Handling

• Support handling of employee grievances and workplace conflicts
• Coordinate disciplinary processes, hearings, and warning letters
• Maintain disciplinary and employee relations records
• Assist management in communication and employee engagement

Outsourcing Coordination

• Coordinate with outsourcing companies on recruitment, contracts, payroll, and disciplinary matters
• Follow up on invoices and payroll disbursement
• Ensure proper communication between outsourcing firms and Wabema teams

HR Administration & Compliance

• Maintain HR files and employee records
• Support implementation of HR policies and internal procedures
• Ensure proper documentation and filing of HR processes
• Support management with HR operational reporting where required

Qualifications & Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or related field
• Three years of HR experience or above
• Good communication and interpersonal skills
• Strong attention to detail and organization skills
• Ability to handle confidential information professionally
• Proficiency in Microsoft Excel and HR documentation handling

Preferred Attributes

• Ability to work in a fast-paced operational environment
• Strong coordination and follow-up skills
• Problem-solving and conflict-handling ability
• Familiarity with attendance and payroll processes is an added advantage