International Operations and Humanitarian Representation Coordinator Administrative Assistant

JOB SUMMARY

ExperienceProven experience as an Administrative Assistant or in a similar role.Experience within an international organisation, MSF and/or NGO or complex multicultural environment is highly desirable.Experience supporting senior leadership.Skills and CompetenciesExcellent organisational and prioritisation skills.Strong ability to manage multiple tasks simultaneously in a dynamic environment.Excellent written and verbal communication skills in English.Proficiency on use of AI tools and in Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint).Capacity to quickly learn and become efficient in other Microsoft 365 apps (i.e. Lists, OneNote, Forms, Bookings) or integrated in Microsoft 365 (i.e. Asana).Ability to work both independently and collaboratively in a multicultural setting.High level of discretion and ability to handle sensitive information.Proactive mindset with strong anticipation skills.Personal AttributesFlexible, rigorous and detail-oriented.Comfortable operating in a strategic and politically sensitive environment.Strong interpersonal skills and diplomacy.Commitment to MSF’s mission and principles.

RESPONSIBILITIES

Administrative Support to the IOHRC: Ensure the effective administrative coordination and information management of the IOHRC’s portfolio by serving as the primary point of contact, overseeing communications (including email monitoring), managing the IOHRC’s calendar and meeting agendas, and organizing internal communication channels for the IOHRC and HRT to facilitate smooth operational functioning.Logistical and Organisational Coordination for the IOHRCFinancial and General Administrative SupportAdministrative Support for the HRT Information and Knowledge Management (IKM): Support the management of the HRT digital workspace (SharePoint, Teams, etc.), contribute to maintaining structured and accessible filing systems, ensure the accuracy and quality of the HRT Engagement Tracker database through review and follow-up, and provide administrative support for the organization of HRT Secretariat and Network meetings, including regular and ad-hoc sessions.

REQUIRED SKILLS

Office administration, management, Ability to coordinate, Office reception, Answering telephones and call management

REQUIRED EDUCATION

Diploma, Associate's degree