Junior Advisor – Project Coordination, Procurement & Communications

ABOUT THE COMPANY

GIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and peace and security. The German Federal Ministry for Economic Cooperation and Development (BMZ) is GIZ’s main commissioning party. However, GIZ as well works closely with the private sector, fostering successful interaction between development policy and foreign trade.

JOB SUMMARY

GIZ Kenya implements a growing portfolio of projects in the area of trade, sustainable economic development, private sector cooperation, and regional economic integration on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Union, and other international partners like the WTO. The portfolio currently comprises around eight partly interconnected projects and initiatives focusing on areas such as sustainable trade and investment, regional integration, export promotion, industrial development, value chain strengthening, green transformation, trade facilitation, and cooperation under frameworks such as the Kenya-EU Economic Partnership Agreement (EPA), AfCFTA, and the EU Global Gateway strategy.The trade portfolio works closely with Kenyan public institutions, regional organizations, private sector actors, business associations, and international partners to promote sustainable and inclusive economic transformation in Kenya and the wider East African region.To support the coordination and implementation of this expanding portfolio, GIZ is seeking a motivated Junior Advisor – Project Coordination, Procurement & Communications. The position will support cross-cutting operational, communication, procurement, and coordination processes across several projects within the trade portfolio.The role is particularly suited for an early-career professional with strong organisational and communication skills and an interest in development cooperation, international trade, sustainability, and private sector engagement. The position offers broad exposure to programme coordination, stakeholder engagement, communication activities, and administrative processeswithin an international cooperation environment.

RESPONSIBILITIES

A.ResponsibilitiesSupports procurement and administrative processes in line with GIZ rules and procedures;Supports the preparation, coordination, and documentation of project activities, meetings, workshops, and events;Contributes to project communication, visibility, and stakeholder outreach activities;Assists in the preparation of communication materials, presentations, reports, and social media content;Supports coordination with service providers, consultants, project partners, and stakeholders;Contributes to general project management, monitoring, and organisational processes.Supports cooperation and coordination with relevant public institutions, including the State Department of Trade and sector associations;Coordinates and supports studies, assessments, workshops, delegations, trade fair participation, and other project activities. The Junior Advisor performs the following tasks:B. Tasks1. Procurement and Administrative SupportSupports procurement and contracting processes for consultants, service providers,and event-related services according to GIZ procedures; Assists in the preparation of terms of reference (ToRs), procurement documentation, and contract follow-up; Supports administrative coordination of workshops, travel arrangements, meetings, and logistics; MaintainsProcurement and project documentation in line with GIZ standards; SupportsInvoice processing and monitoring of procurement timelines.2. Communication and VisibilitySupports the implementation of project communication and visibility activities; Drafts and prepares communication materials, social media posts, presentations,briefings, and event documentation; Supports content development for internal and external communication channels; Assists with stakeholder outreach and communication related to project activitiesand events; Supports documentation of success stories, lessons learned, and project results.3. Project Coordination SupportAssists in coordinating meetings, workshops, stakeholder consultations, andproject events; Supports monitoring, reporting, and follow-up of project activities; Coordinates schedules, invitations, participant communication, and event logistics; Supports knowledge management and filing systems within the project; Contributes to coordination with project partners, consultants, and relevant stakeholders.C. Required qualifications, competences and experienceQualificationsBachelor’s or Master’s degree in communications, business administration, international relations, economics, public administration, development studies, or another relevant fieldProfessional experienceAt least 1–3 years of relevant professional experience in project support, communications, administration, procurement, or coordination functions; InitialExperience in donor-funded projects, international cooperation, consulting, NGOs, or the private sector is an advantage; Experience supporting events, workshops, communication activities, or procurement processes is desirable.Additional competencesOrganisational and coordination skillsStrong organisational and multitasking skills; Attention to detail and ability to work independently and in a structured manner; Ability to manage multiple deadlines simultaneously. Communication skillsStrong written and verbal communication skills; Ability to draft professional communication materials and presentations; Good interpersonal and intercultural communication skills. Digital and administrative skillsGood knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams); Experience with social media and digital communication tools is an advantage; Ability to quickly familiarise oneself with internal systems and procedures. LanguagesFluency in English is required;Knowledge of Kiswahili is an advantageSubmission of Application:Duty Station: NairobiDuration of Assignment: Up to June 31.12.2028Vacancy Reference Number: GIZ/SED/11/05/2026Equal Employment OpportunityAt GIZ Kenya, we are committed to fostering a diverse, inclusive, and respectful workplace. We are an equal opportunity employer and do not tolerate discrimination of any kind. We actively seek individuals with diverse backgrounds, perspectives, and skills to build a stronger, more impactful global team.We provide an environment of respect and psychological safety, ensuring equal employment opportunities for all. Discrimination based on race, color, ancestry, religion, age, gender, sexual orientation, ethnic origin, disability, marital status, or any other protected status is not tolerated in any of our workplaces.EthicsGIZ is committed to the safety, dignity, and well-being of all individuals we interact with, including staff, partners, community members, and program participants. We uphold the highest standards in preventing sexual exploitation, abuse, and harassment. Child abuse or any form of misconduct by or toward team members is strictly prohibited.All staff are expected to behave professionally, respect local laws and customs, and complete mandatory ethics e-learning courses upon hire.Data ConfidentialityIn accordance with GIZ’s data protection policy, all candidate applications are stored in our database for six (6) months and deleted thereafter.Only shortlisted candidates will be contacted.

REQUIRED SKILLS

Project monitoring and evaluation (M&E), Office administration, management, Procurement, Project implementation, Reporting, Budgeting, financial planning, Documentation and record keeping, Stakeholder communication, Accounting, Communication

REQUIRED EDUCATION

Bachelor's degree