Logistics Coordinator

Job Title: Logistics Coordinator JD.

Location: Nairobi.

Brief on Client

Our client is one of the  largest Lpg transporter in East Africa.

Role Summary

S/He will play a crucial role in Supervising the daily monitoring of trucks movement and performance in terms of orders from the point of loading up to the final destination without deviations.

PRIMARY FUNCTIONS & RESPONSIBILITIES:

• Develop and implement profit improvement plans such as identification of opportunities for expanding transport operations which are in compliance with all contractual regulations, laws and policies

• Manage all activities of the staff in relation to efficient loading/offloading, routing and tracking to ensure smooth running of the department operations at all times.

• Supervising the daily monitoring of trucks movement and performance in terms of orders from the point of loading up to the final destination without deviations.

• To ensure maximum utilization of truck and adherence to DOT schedule, Quality, quantity and transport costs.

• Ensure that all journey plans and pre delivery checklists are reviewed by journey planners and logistics supervisors.

• Prepare performance trends (breakdowns, sales, volumes etc.) and compile monthly customer service, PI’s Kilometers, Volumes, transit losses as per customer requirements.

• Combine weekly/monthly performance report for all accounts

• To follow up with the department staff to ensure that all delivery documents are submitted accordingly for customer billing on time.

• Report on all transit losses, investigate their root causes and report on action taken.

• Ensure renewals of EPRA (for trucks) and KEHNA license and resolve all issues related to weighbridge concerns.

• Follow up on truck calibrations to closure.

• Take appropriate action immediately for the dysfunctional OBC and cameras.

• Ensure installation of tracking devices (IVMS, OBC, Cameras and ECTS Seals) on all identified trucks and ensure the devices are properly functional at all times.

• Follow up with maintenance team and give truck status report with regards to breakdowns to customers/Logistics team.

• Action on all adverse reports that affect customer satisfaction.

• Keep data, log and inventory for all traffic offenses during RT operations.

• Record all public complaints and axle load concerns.

• Coordinate close outs (Safe parking reports) for managing compliance to drivers& parking after duty hours as per JMPs protocols In liaison with the Safety department, conduct investigations to determine causes of transport accidents and improve safety procedures.

• Prepare Monthly QHSE monthly report.

• Carry out surprise checks on the road during deliveries

• Be part of risk assessment in RT quality assurance and audit processes

• Develop key performance indicators to measure the effectiveness of the transport operations and provide weekly and monthly reports to the management

• Responsible for coaching, training, evaluation and managing the performance of transport department team.

• Any other tasks as may be delegated.

KEY REQUIREMENTS

• At least 3 years proven experience as a Logistic/Transport coordinator.

• Strong leadership and team management skills.

• Excellent analytical and problem-solving abilities.

• Proficiency in Microsoft Office Suite.

• Ability to adapt to a fast-paced and dynamic work environment.