Office Admin

• Handle typing, scanning, filing, and digital document management to ensure smooth office operations.

• Maintain organized records, track office correspondence, and archive documents appropriately.

• Manage office communications including emails, phone calls, and greeting visitors professionally.

• Monitor and replenish office supplies; liaise with vendors for equipment maintenance.

• Maintain accurate financial records using spreadsheets or accounting software.

• Support budgeting and expense tracking, ensuring timely reporting to management.

• Assist in listing rental and sale properties on online platforms (BuyRentKenya, PigiaMe, Jiji).

• Take quality photos and draft appealing property descriptions.

• Respond promptly to client inquiries via phone, email, and messaging platforms.

• Coordinate and conduct property viewings, ensuring a positive client experience.

• Run office errands, including bank deposits, supplier visits, and document delivery.

• Drive company vehicles safely, both manual and automatic, for official assignments.

• Support management with ad hoc tasks as needed to improve office efficiency.

• Suggest process improvements to streamline operations and enhance client service.

SKILLS AND QUALIFICATION

• Diploma or Degree in any related field

• 2–3 years’ experience in office administration or related roles.

• Experience in property listing platforms .

• Familiarity with property management platforms, Customer Relationship Management software, and Multiple Listing Service  databases.

• Proficient in MS Office and basic bookkeeping.

• Exceptional verbal and written communication to handle inquiries, client complaints, and stakeholder relations.

• Basic photography or social media marketing skills.