OFFICE ADMINISTRATOR

JOB TITLE: OFFICE ADMINISTRATOR

NATURE OF JOB: FULL TIME

INDUSTRY: REAL ESTATE

SALARY: KSHS.20,000-25,000

JOB LOCATION:SYOKIMAU

DUTIES AND RESPONSIBILITIES

• Handle typing, scanning, filing, and digital document management to ensure smooth office operations.
• Maintain organized records, track office correspondence, and archive documents appropriately.
• Manage office communications including emails, phone calls, and greeting visitors professionally.
• Monitor and replenish office supplies; liaise with vendors for equipment maintenance.
• Maintain accurate financial records using spreadsheets or accounting software.
• Assist with preparation and submission of monthly statutory returns (PAYE, NSSF, NHIF).
• Support budgeting and expense tracking, ensuring timely reporting to management.
• Assist in listing rental and sale properties on online platforms (BuyRentKenya, PigiaMe, Jiji).
• Take quality photos and draft appealing property descriptions.
• Respond promptly to client inquiries via phone, email, and messaging platforms.
• Coordinate and conduct property viewings, ensuring a positive client experience.
• Run office errands, including bank deposits, supplier visits, and document delivery.
• Drive company vehicles safely, both manual and automatic, for official assignments.
• Support management with ad hoc tasks as needed to improve office efficiency.
• Suggest process improvements to streamline operations and enhance client service.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Proven experience in gardening, landscaping, or grounds maintenance
• Diploma or Degree in any related field
• 1–2 years’ experience in office administration or related role
• Experience in property listing platforms (Jiji, BuyRentKenya, PigiaMe).
• Must reside near Syokimau (along Mombasa Road)
• Valid BCE driving license. Able to drive both manual & automatic cars
• Proficient in MS Office and basic bookkeeping
• Basic photography or social media marketing skills