OFFICE ASSISTANT

KEY RESPONSIBILITIES

Cleaning and Maintenance:

·        Perform general cleaning tasks such as sweeping, mopping and dusting office furniture.

·        Clean and sanitize office kitchens and common areas, ensuring a hygienic environment.

·        Empty trash bins and dispose of waste in a timely manner (daily), ensuring the office is free of clutter.

·        Clean windows, glass surfaces, and mirrors regularly.

Office Setup and Organization:

·        Set up and arrange office furniture for meetings, events, or daily work activities.

·        Ensure that workstations, meeting rooms and common spaces are well-organized and presentable during meetings.

·        Assist in maintaining inventory of office supplies (e.g., cleaning products, paper towels, toilet paper, etc.).

·        Manage the reception and front office area to ensure it remains organized and welcoming for visitors, clients and staff.

·        Receive, sort and distribute incoming mail, courier packages and deliveries promptly to relevant departments or individuals.

·        Prepare outgoing mail, packages and courier documents as required.

·        Coordinate the procurement and replenishment of office supplies, kitchen supplies and consumables.

·        Support the implementation of office procedures and administrative systems to improve operational efficiency.

Minor Repairs and Maintenance:

·        Conduct routine checks for any damage or malfunction of office equipment, furniture, and infrastructure and report it to the HR & Admin office.

·        Report larger maintenance issues to the appropriate personnel for repair or replacement.

Event Support:

·        Assist with setting up for office events, conferences, or meetings by arranging furniture and preparing spaces as required.

·        Clean and tidy the space after events to restore the office to its regular condition.

Waste Management and Recycling:

·        Properly separate waste and recyclables, ensuring they are disposed of according to company guidelines and local regulations.

·        Maintain cleanliness around trash and recycling bins and ensure bins are emptied regularly.

Health and Safety:

·        Monitor the office environment for any health or safety hazards and promptly report concerns to your immediate supervisor.

·        Ensure that fire exits, emergency supplies, and first-aid kits are easily accessible and well-maintained.

·        Implement safety measures to ensure the cleanliness of high-traffic areas, minimizing slip-and-fall risks.

Security Support:

·        Assist in the locking/unlocking of office doors and windows as needed.

·        Ensure that office areas are secure after working hours, including turning off lights, water taps, and equipment.

Other Tasks:

·        Assist with seasonal tasks like decorating for holidays or seasonal deep-cleaning projects.

·        Coordinate with suppliers or vendors for cleaning products, repairs or additional office supplies.

·        Perform other administrative or logistical tasks as requested by the admin office.

Required Qualifications:

Prior experience in an office assistant set-up, administrative support or custodial work.

Skills:

·        Basic proficiency in MS Suite.

·        Ability to operate basic cleaning equipment (e.g., vacuum cleaners, floor scrubbers).

·        Good organizational skills and attention to detail.

·        Familiarity with office equipment such as printers, scanners and photocopiers.

·        High level of punctuality, reliability and accountability.

·        Attention to detail and commitment to maintaining a professional office environment.

Preferred Qualifications:

·        Basic knowledge of office systems.

·        Certification in occupational health and safety is a plus.