Office Assistant

ABOUT THE COMPANY

Food for the Hungry was founded in 1971 by Dr. Larry Ward. Like many of us, he felt pain for the thousands of children dying each day from hunger. After praying, he held to the simple premise that “they die one at a time, and so we can help them one at a time.” Here are highlights of Food for the Hungry’s history from relief work in 1971 to our present work with people like you who sponsor a child.

JOB SUMMARY

QualificationsVibrant personal relationship with ChristGood interpersonal skillsPeople skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people. Effective verbal and listening communication skillsStrong working knowledge of computers and MS Office SuiteEducation and ExperienceKCSE CertificateCertificate or Diploma in Business Management, Administration or related course2 years working experience within a similar or comparable environment. 

RESPONSIBILITIES

Office management Clean all the Wamba offices every morning and ensure the office is neat and tidy.Dusting and polishing surfaces and emptying dustbins.Prepare office tea and clean the utensils.Ensure there are sufficient cleaning detergents and kitchen beverages and in stock by requisitioning as necessaryEnsure there is always adequate drinking water with clean glasses.              Cleaning the office toilets and ensure there is adequate toiletries.Clerical WorksManaging the office float as may be assigned by the Accountant/Manager by enforcing the finance policy.Compute and summarize petty cash expenses, reimbursements, claims, disbursement etc. for Wamba AP office to make sure payment amounts, records and supporting documents are correct.Have an updated stationery kitchen and household items received in the AP office.Collect and deliver official documents and mails to the respective persons.Run errands for the office as directed.Make requests for office supplies, monitor and document the daily consumptionSupport in timely processing and submission of check payments requests for both administrative and programs activities as directed.Booking of venues for office events and follows up to ensure payments are made on time.Reception DutiesGreet visitors and direct them to the appropriate persons.Make calls and receive incoming calls and ensure the message is delivered to the concerned person.Filing of all the official documents received.Custodian of the official files in Wamba Office.Assist in raising casual request forms.Ensure that effort sheets are filled and submitted to the HR office

REQUIRED SKILLS

Leadership skills, Key performance indicators, Business strategy, Office administration, management

REQUIRED EDUCATION

High, secondary school