Officer Supply Chain Management

ABOUT THE COMPANY

Africa Nazarene University is a member of the worldwide family of Nazarene institutions founded on the same principles – the development of students in a strong spiritual environment.

JOB SUMMARY

Academic and Professional Requirements:Bachelor’s degree in Purchasing and Supplies ManagementRelevant professional qualificationMember of a relevant professional body in good standing; KISM or CIPSMinimum of four (4) years relevantPersonal attributes and competencies:Executive disposition, and demonstrate high levels of integrityAbility to develop long term integrated and cross-functional operational plansAbility to operationalize strategy into action for the functionBusiness/Financial acumen, business savvy, innovativeStrategic management skillsCommunication skillsInterpersonal skillsOrganizing and planning skillsNegotiation skills

RESPONSIBILITIES

Develop procurement strategy, program, policy, procedures, plan and guidelinesOverall planning and coordination of the supply chain servicesEstablish and manage a suppliers’ master data list by analyzing requests for quotation from various departments, market conditions, present and future material availability and merchandise Communicate list of approved preferred suppliers/vendors/ service providers to the management and employeesDevelop and monitor the department’s annual plan and budgetEnsuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy.Participate in the tendering bid evaluation process and issuing and awarding of bidsLead the contract negotiation and contract signing with preferred suppliers for future procurement on agreed terms and conditions. Review purchase order claims and contracts for conformance to company policy and signing memorandum of understanding with approved suppliers for term of delivery, payment and other supply related mattersManage vendor and supplier relationships. Liaise with suppliers to clarify issues arising from the supplied product, scope/description, pricing, service level duration stated on contractual terms and conditions of purchase. Resolve vendor or contractor grievances, and claims against the procurement amicably or by liaising with the University’s legal teamWork with internal departments to assess the performance of outsourced agencies/ vendors/suppliers, and to process the periodic settlement of fees as per pre-established terms and conditionsReceive and initiate purchase requests from departments across the University and liaise with department heads to determine purchasing needs and specificationsTrack orders and ensure timely delivery. Follow up with suppliers, as needed, to confirm or change ordersConduct periodic reviews and contractual monitoring to provide assurance of service delivery and report on compliance and delivery performance.Set overall methods to control inventory levels, including minimum/maximum levels, safety stocks and order policies for various types of materialsMonitor stock levels and identify purchasing needs in liaison with the Accounts clerk, inventory managementProvide technical advice and reports to management when requiredOversee the maintenance and safeguarding of procurement records andMentor, coach and supervise subordinate staffOversee the disposal process of redundant equipment and excess

REQUIRED SKILLS

Logistics planning and management, Stock and inventory management, Supply and demand planning, Procurement

REQUIRED EDUCATION

Bachelor's degree