Payroll Compliance Analyst - Payroll Department.

KEY RESPONSIBILITIES:

• Conduct regular compliance tests to assess adherence to tax, regulatory, policy and process requirements across Group Payrolls and recommend corrective actions where necessary.
• Perform monthly Payroll-to-GL reconciliations for Kenya Businesses and oversee compliance with monthly Payroll-to-GL reconciliation requirements across International Businesses.
• Proactively manage Group Payrolls risk by ensuring that all statutory deductions are reconciled and remitted to the relevant authority within the stipulated time.
• Ensure the Bank’s Retirement Schemes are funded in accordance with the respective Pension Scheme Rules.
• Reconcile Group payroll suspense and control accounts to ensure compliance with the Group Suspense Accounts Policy and timely resolution of outstanding items.
• Coordinate with internal IT and payroll system vendors to implement approved Payroll System and Banking interface changes, ensuring appropriate testing, efficiency and controls.
• Support internal and external audits by providing required payroll data and prepare regular compliance and payroll reports for management decision-making.
• Manage relationships with statutory authorities, payroll system vendors and other relevant stakeholders on payroll compliance and system matters.
• Maintain updated departmental process maps and risk registers and submit monthly Ethics and Compliance self-assessment reports to Group Risk.
• Ensure all payroll costs are correctly posted to the respective GLs before month end.
• Conduct periodic reviews of payroll system user access to ensure privileges are aligned with the approved role matrix.

REQUIREMENTS:

• Holder of a Bachelor’s degree from a recognized university.
• Professional qualifications in accounting, payroll or tax will be an added advantage.
• At least four years’ relevant work experience in a similar sized organization, including specific experience in the following areas:
• 4 years in Payroll administration and processing
• 3 years Payroll compliance, taxation & statutory requirements experience
• 3 years of advanced excel, data manipulation tools and analysis
• 3 years use of Payroll and Finance Systems
• 3 years in Payroll or GL Reconciliation
• 3 years in Stakeholder and Relationship management
• 3 years in Risk and Compliance
• Experience in Labour laws & Employment regulations

PERSONAL ATTRIBUTES AND COMPETENCIES:

• Strong analytical skills and attention to detail
• Maintaining the highest level of confidentiality and employee data privacy control
• Problem solving skills
• High ethical standards
• Good verbal and written communication skills

KEY RESPONSIBILITIES:

• Conduct regular compliance tests to assess adherence to tax, regulatory, policy and process requirements across Group Payrolls and recommend corrective actions where necessary.
• Perform monthly Payroll-to-GL reconciliations for Kenya Businesses and oversee compliance with monthly Payroll-to-GL reconciliation requirements across International Businesses.
• Proactively manage Group Payrolls risk by ensuring that all statutory deductions are reconciled and remitted to the relevant authority within the stipulated time.
• Ensure the Bank’s Retirement Schemes are funded in accordance with the respective Pension Scheme Rules.
• Reconcile Group payroll suspense and control accounts to ensure compliance with the Group Suspense Accounts Policy and timely resolution of outstanding items.
• Coordinate with internal IT and payroll system vendors to implement approved Payroll System and Banking interface changes, ensuring appropriate testing, efficiency and controls.
• Support internal and external audits by providing required payroll data and prepare regular compliance and payroll reports for management decision-making.
• Manage relationships with statutory authorities, payroll system vendors and other relevant stakeholders on payroll compliance and system matters.
• Maintain updated departmental process maps and risk registers and submit monthly Ethics and Compliance self-assessment reports to Group Risk.
• Ensure all payroll costs are correctly posted to the respective GLs before month end.
• Conduct periodic reviews of payroll system user access to ensure privileges are aligned with the approved role matrix.

REQUIREMENTS:

• Holder of a Bachelor’s degree from a recognized university.
• Professional qualifications in accounting, payroll or tax will be an added advantage.
• At least four years’ relevant work experience in a similar sized organization, including specific experience in the following areas:
• 4 years in Payroll administration and processing
• 3 years Payroll compliance, taxation & statutory requirements experience
• 3 years of advanced excel, data manipulation tools and analysis
• 3 years use of Payroll and Finance Systems
• 3 years in Payroll or GL Reconciliation
• 3 years in Stakeholder and Relationship management
• 3 years in Risk and Compliance
• Experience in Labour laws & Employment regulations

PERSONAL ATTRIBUTES AND COMPETENCIES:

• Strong analytical skills and attention to detail
• Maintaining the highest level of confidentiality and employee data privacy control
• Problem solving skills
• High ethical standards
• Good verbal and written communication skills