PERSONAL ASSISTANT / OFFICE ADMINISTRATOR

NATURE OF JOB

FULL TIME

INDUSTRY

REAL ESTATE

SALARY

KSHS.30,000 -40,000

JOB LOCATION

KAREN AND KILIMANI

DUTIES AND RESPONSIBILITIES

Personal Assistant & Diary Management

· Proactively manage the Director’s calendar, scheduling meetings, site visits, inspections, and client appointments

· Coordinate internal and external meetings, ensuring availability of meeting rooms, materials, and participants

· Monitor deadlines, remind management of upcoming commitments, and follow up on pending actions

· Screen calls, manage correspondence, and act as the first point of contact for clients, tenants, and partners

· Organize travel arrangements, including transport, accommodation, and itineraries when required

Email & Communication Management

· Manage and respond to professional email correspondence on behalf of management

· Draft letters, emails, reports, and other official documents

· Track email requests and ensure timely follow-up and resolution

· Maintain clear communication between management, tenants, suppliers, and service providers

Office Administration & Operations

· Oversee day-to-day office operations to ensure smooth and efficient functioning

· Maintain an organized filing system for contracts, leases, invoices, and company records

· Manage office supplies, stationery, and equipment, ensuring adequate stock levels

· Liaise with vendors, contractors, and service providers (cleaning, maintenance, utilities, etc.)

· Ensure compliance with office procedures and administrative policies

Financial Administration & Records Management

· Record, track, and reconcile daily expenses and petty cash

· Prepare and maintain accurate rent schedules and tenant payment records

· Reconcile rent collections against bank statements and issue follow-ups for arrears

· Process supplier invoices, verify accuracy, and prepare them for payment approval

· Maintain up-to-date financial records for management reporting and audits

 Real Estate & Property Support

· Assist in managing tenant records, lease agreements, renewals, and termination documentation

· Track rental units, occupancy status, and payment timelines

· Coordinate property inspections, handovers, and maintenance schedules

· Support marketing and listing activities by organizing property details and documentation

Reporting & Documentation

· Prepare weekly and monthly administrative and financial summary reports

· Maintain accurate records of contracts, payments, and correspondence

· Ensure all documents are properly filed, archived, and easily retrievable

KEY REQUIREMENT SKILLS AND QUALIFICATION

· Diploma or Degree in Business Administration, Office Management, or a related field

· Minimum of 2 years’ experience in a PA, Office Administrator, or similar role

· Experience working in a real estate or property management environment is an added advantage

· Strong organizational and time-management skills

· Excellent written and verbal communication skills

· Proficiency in MS Office (Word, Excel, Outlook); knowledge of accounting software is a plus

· High level of confidentiality, professionalism, and attention to detail

HOW TO APPLY

· If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com

· Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.