PROCUREMENT AND STORES OFFICER

JOB TITLE PROCUREMENT AND STORES OFFICER

NATURE OF JOB FULL TIME

INDUSTRY FOOD MANUFACTURING

SALARY KSHS.40,000-60,000KSHS.40,000-60,000

JOB LOCATION MLOLONGO

DUTIES AND RESPONSIBILITIES

 Procurement Management

·       Source and evaluate suppliers based on quality, pricing, reliability, and delivery performance.

·       Obtain quotations, negotiate prices, terms, and contracts to achieve cost savings.

·       Prepare purchase requisitions, purchase orders, and procurement documentation.

·       Ensure timely procurement of raw materials, ingredients, packaging materials, spare parts, and other operational supplies.

·       Build and maintain strong supplier relationships to ensure consistent supply.

Supplier Management

·       Evaluate supplier performance based on quality, cost, and delivery timelines.

·       Resolve supplier-related issues, including delivery delays, shortages, and quality concerns.

·       Coordinate supplier audits and maintain an approved supplier database.

·       Monitor supplier compliance with contractual obligations and company standards.

 Inventory & Stores Management

·       Oversee the receipt, storage, issuance, and recording of all inventory items.

·       Maintain accurate stock records using inventory management systems.

·       Conduct regular stock counts and reconcile physical inventory with system records.

·       Monitor stock levels and initiate timely replenishment to avoid stock-outs or overstocking.

·       Ensure proper storage of bakery ingredients and materials in line with food safety requirements.

Warehouse Operations

·       Ensure efficient organization and housekeeping within the stores and warehouse.

·       Monitor stock rotation using FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles where applicable.

·       Safeguard inventory against damage, spoilage, theft, and loss.

·       Coordinate the safe loading, unloading, and movement of goods.

Cost Control & Budget Management

·       Monitor procurement expenditure and identify cost-saving opportunities.

·       Ensure procurement activities comply with approved budgets.

·       Track market prices and recommend cost-effective sourcing strategies.

·       Minimize inventory carrying costs while maintaining adequate stock levels.

Documentation & Reporting

·       Maintain accurate procurement, supplier, and inventory records.

·       Prepare daily, weekly, and monthly procurement and stock reports.

·       Maintain proper filing of purchase orders, delivery notes, invoices, and goods received notes.

·       Generate inventory reports highlighting slow-moving, obsolete, or expired stock.

Compliance & Food Safety

·       Ensure procurement and stores operations comply with company policies and procurement procedures.

·       Verify that purchased materials meet quality and food safety standards.

·       Support compliance with HACCP, GMP, and ISO 22000 Food Safety Management Systems where applicable.

·       Ensure safe handling and storage of food ingredients and packaging materials.

KEY REQUIREMENT SKILLS AND QUALIFICATION

·       Diploma/Degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.

·       Minimum of 5 years' relevant experience in procurement and stores management, preferably within a bakery, food manufacturing, or FMCG environment.

·       Demonstrated experience in supplier sourcing, contract negotiation, procurement processes, and inventory management.

·       Strong knowledge of procurement principles and supply chain management.

·       Excellent negotiation and supplier relationship management skills.

·       Sound understanding of inventory control and warehouse operations.

·       Proficiency in inventory management systems and Microsoft Office applications.

HOW TO APPLY

·       If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com

·       Interviews will be carried out on a rolling basis until the position is filled.

·       Only the shortlisted candidates will be contacted.