PROCUREMENT

1. Quotes

Plan and work on all quotations in terms of urgency and deadlines

Handle all allocated quotations accurately with the right calculated prices

Check costings prior to purchase to ensure prices used are the ones quoted

Confirm previous prices quoted and pricelist

Ensure the costing sheet are in each quote with all the costings required

Ensure each quote has an artwork attached to it

2. Sourcing the items

Source for all requested products and items

Confirm availability of stock beforehand from suppliers

Confirm accurate prices when sourcing

Select suppliers with the best price and quality from the various suppliers

3. Confirming costs upon payment

4. Filing

Maintain the procurement filing system

Ensure all quotes are filed after completion

Ensure all quotation documents are filed in their respective company files

5. Price lists

Continuously update the company pricelist with products and current prices from different suppliers

· Source and take samples to clients

· Follow up on payments

· Filling of tenders- each procurement person should be able to fill tender 

CLIENTS-/ PRODUCTION

1. Emails

Respond to emails and all customer inquiries promptly

2. Samples- sample card

Fill in the sample tracker

Ensure all samples are bought and produced as requested by the client

Keep track of all samples bought and taken to clients

3. Production planning

Update the job card tracker

Fill in the job cards

File the job cards after completion

Negotiate pricing with suppliers and get the best prices for the company

Plan daily activities for the production team with production schedules

Confirm production timings with suppliers and production team for every job

Communicating with the production team effectively in regards to production progress

4. Any other feedback

In case any problems arise on production, think of possible solutions to handle the situation

5. Transport and deliveries

Organize deliveries to be made and plan for the drivers

6. Maintain company stock

Have an accurate record of all available stock in the office

7. Quotes

Handle all allocated quotations accurately