PROCUREMENT & LOGISTICS MANAGER

Key Responsibilities

Procurement Strategy & Planning

Develop and implement procurement & logistics strategy aligned with company objectives.

Forecast procurement and import requirements to support production, sales, and projects.

Identify alternative sourcing markets and suppliers for supply continuity.

International Sourcing & Import Management

Manage international sourcing and supplier relationships.

Oversee import documentation, shipping schedules, freight forwarding, customs clearance, and delivery timelines.

Ensure compliance with import regulations, tax requirements, and customs procedures.

Coordinate with clearing agents, shipping lines, freight forwarders, and port authorities.

Supplier & Vendor Management

Identify, evaluate, and manage international and local suppliers.

Negotiate pricing, payment terms, delivery schedules, and SLAs.

Monitor supplier performance on cost, quality, lead time, and reliability.

Cost Control & Budget Management

Develop and manage procurement & logistics budget.

Monitor freight, clearing, warehousing, and transportation costs.

Drive cost-saving initiatives without compromising quality or timelines.

Inventory & Supply Chain Optimization

Oversee inventory planning and replenishment cycles.

Minimize stock-outs, overstocking, and obsolescence.

Ensure accurate stock records and timely replenishment of critical items.

Quality Assurance

Ensure imported and locally sourced goods meet company specifications.

Handle supplier quality issues, claims, and corrective actions.

Compliance, Risk & Controls

Ensure compliance with procurement policies, import/export laws, and statutory regulations.

Identify and mitigate risks (shipping delays, supplier dependency, currency exposure, regulatory changes).

Maintain strong internal controls over procurement & logistics processes.

Stakeholder Coordination

Collaborate with Finance, Sales, Production, and Projects teams.

Provide regular updates on shipment status, delivery timelines, and risk exposure.

Reporting & Performance Management

Prepare procurement & logistics performance reports for senior management.

Track KPIs on cost, delivery timelines, supplier performance, and inventory efficiency.

🧩 Competencies & Attributes

Strong leadership, negotiation, and stakeholder management skills

Excellent knowledge of international trade, shipping, customs, and logistics operations

Strong commercial and financial acumen

High attention to detail and strong planning ability

Ability to work under pressure and manage multiple urgent shipments

Proactive, hands-on, and results-driven mindset

Excellent communication and decision-making skills

Strong risk management and problem-solving capability

🎓 Qualifications

Bachelor’s Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or related field

Master’s Degree is an added advantage

Professional qualification (CIPS, CPSM, or equivalent) mandatory

Minimum 10 years’ experience in procurement & logistics, with at least 4 years in a senior management role

Strong experience in international sourcing, imports, clearing, and forwarding

Membership in a recognized professional body

📊 Key Performance Indicators (KPIs)

Cost Management: Achieve >50% improvement in procurement & logistics cost savings compared to previous year.

Procurement Strategy Alignment: Ensure >95% alignment of procurement & logistics strategy with business objectives.

Risk Mitigation: Achieve >90% reduction in shipment delays, stock-outs, and supplier risks.

Compliance: Maintain 100% compliance with procurement and import regulations.

Service Delivery: Ensure >95% on-time delivery of imports and internal order fulfillment.