Procurement Manager

ABOUT THE COMPANY

CHAK is a national faith based organization committed to promoting universal access to quality health care. CHAK is funded by CDC through CHAP Uzima project, which is a 5-year project to support HIV care and treatment and TB treatment interventions in 79 faith-based and affiliated
health facilities across 19 counties in the Central, Eastern, Coast, Nairobi and Southern Rift Valley regions of Kenya, as well as provide OVC support within Nairobi, Kajiado, Machakos and Narok counties

JOB SUMMARY

RequirementsBusiness Administration or Commerce or Finance or related disciplinesPurchasing and Supplies or its equivalent from a recognized institution.Certified Procurement and Supply Professional of KenyaPersonal AttributesAt least 6 years’ experience having served in a comparable position in a large NGO.Member of CIPS or KISM with valid Supplies Management Practitioner's License.Experience in budgeting and financial management.Fluency in spoken and written EnglishExperience in designing and improving internal controls to improve efficiency.

RESPONSIBILITIES

Administration and Logistics Participate in the development, implementation and interpretation of administration policies and procedures, Execute the transport policy and asset management plan. Efficiently manage CHAKs fleet of vehicles. Monitor assets usage and generate monthly reports. Maintain an accurate asset register. Coordinate local travel including taxis services. Oversee front office operations including mails and courier services. Record keeping of all LPOs, RFPs, Quotations and Tender Documents Generate annual budgets for the section. Coordinate the maintenance and disposal of assets in line with CHAKs policy. Ensure all operational licenses are timely acquired and rates paid. Timely renewal of all relevant insurances for the organisation. Procurement Implement all policies and procedures relating to procurement. Generate annual procurement plan for the organization. Operationalize and implement all procurement laws, regulations, and guidelines applicable in the tendering process and all processes throughout the Organization. Coordinate pre-qualification of suppliers. Offer advisory services to user departments for cost effective and efficient procurement. Maintain an accurate database of all suppliers. Lead and participate in procurement committee deliberations including tendering and bidding processes. Generate Purchase Orders and ensure timely delivery of goods and services. Advise the Head of Finance and Administration on areas of improvements. Generate monthly procurement report. Participate in departmental meetings. 

REQUIRED SKILLS

Office supplies management, Supply and inventory management (restaurant), Procurement, Ordering supplies, Document and archive management

REQUIRED EDUCATION

Diploma, Associate's degree