Procurement Officer
The Management University of Africa
3 days ago
Job descriptions & requirements
ABOUT THE COMPANY
The Management University of Africa (MUA) is a premier private university that aims at providing innovation, leadership and management solutions to industries and communities in Africa and beyond.
JOB SUMMARY
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIREDMasters’ degree in Business, Procurement & Supply Chain Management from a recognized University.Bachelor's degree in Business, Procurement & Supply Chain Management from a recognized University.Professional certification (e.g., CIPS, KISM)Minimum of 3-5 years of experience in procurement, preferably in an academic or public institution.Strong knowledge of procurement laws and regulations in Kenya.Proficiency in ICT.Knowledge of Kenyan procurement laws, PPADA 2015, and other relevant regulations.Proficiency in e-procurement systems and ERP software.Strong negotiation, analytical, and problem-solving skills.
RESPONSIBILITIES
Procurement Planning & StrategyCoordinate and implement procurement plans in line with the university's strategic objectives.Maintain an updated supplier database and procurement records.Monitor procurement budgets to ensure cost-effectiveness.Sourcing & Supplier ManagementIdentify, evaluate, and negotiate with suppliers to obtain the best value for the university.Ensure supplier compliance with legal, regulatory, and ethical procurement standards.Tendering & Contract ManagementPrepare and issue tender documents, request for quotations (RFQs), and request for proposals (RFPs).Evaluate bids, quotations, and proposals to ensure adherence to procurement guidelines.Facilitate contract negotiations and ensure proper documentation and contract execution.Procurement Compliance & Risk ManagementEnsure all procurement activities comply with relevant laws, university policies, and Public Procurement & Asset Disposal Act (PPADA) regulations.Mitigate procurement risks by implementing internal controls and ethical purchasing practices.Inventory & Asset ManagementEnsure proper documentation and tracking of all procured assets. Reporting & DocumentationMaintain accurate procurement records and prepare periodic procurement reports.Submit reports on procurement activities, contract performance, and cost savings.Stakeholder EngagementLiaise with various university departments to determine procurement needs.Provide guidance on procurement policies and best practices.viii. Vendor & Contract Management:Source, evaluate, and prequalify suppliers to ensure high-quality goods and services.Negotiate contracts, manage supplier relationships, and ensure timely contract renewals.Tendering & Compliance:Manage the entire tendering process, including bid invitations, evaluation, and awarding.Ensure compliance with regulatory procurement standards and ethical practices.Procurement Operations:Process purchase orders and ensure timely delivery of goods and services.Maintain accurate procurement records and update the supplier database.Budget & Cost Management:Monitor procurement expenditures and identify cost-saving opportunities.Ensure proper allocation of resources and prevent wastage.
REQUIRED SKILLS
Procurement, Purchasing, Stock and inventory management, Logistics planning and management
REQUIRED EDUCATION
Post-graduate education
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