Procurement Officer - Mining Company

Job Title: Procurement Officer
Reports To: Procurement Manager — Parent Company
Direct Report(s): Assistant Procurement Officer
Operational Line (Dotted): Site Manager — Client, For Attendance, Rosters, Site Priorities and HSE
Location: West Pokot Mine Site
Gross Salary: Ksh 100,000 – 130,000
Our client, Terramin Investments Limited (TIL), is part of a larger investment group and is managing the recruitment process for the West Pokot Mine Site. Successful candidates will be employed by Tuyogh Mining Limited (TML), a subsidiary of Terramin Investments Limited, and will be based at the West Pokot Mine Site.
A mine cannot produce without a continuous supply of the right materials, spares, consumables, fuel and services — delivered on time, at the right quality and at the right price. When procurement fails, operations stop: a crusher waiting for a belt that was not ordered in time, a plant section sitting idle because reagents were not replenished, or a shift unable to start because fuel was not coordinated. Supply chain failure is production failure.
The Procurement Officer will be the lead procurement practitioner at the West Pokot Mine Site. The Procurement Manager at Head Office will set the overall procurement strategy, policies, approved vendor framework, systems and Delegation of Authority, while the Procurement Officer will be responsible for making this framework work effectively at site level.
The role will own site sourcing decisions within delegated authority, manage competitive quotations and site tenders, oversee supplier performance and site service contracts, and coordinate critical supply planning with Maintenance and Stores.
The Procurement Officer will also supervise the Assistant Procurement Officer, who will manage the day-to-day transactional procurement cycle. Where the Assistant Procurement Officer processes, the Procurement Officer evaluates, negotiates, approves within delegated limits and controls.
Integrity, Compliance and Procurement Controls

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• Procurement is one of the highest-integrity-risk functions in any organisation. Suppliers may seek preferential treatment, expedited payments or informal arrangements, either directly or indirectly. The expectation is clear: the company's procurement process must be followed consistently and without exception.
  
• Awarding business outside the approved process, accepting gifts or benefits from suppliers, splitting orders to circumvent approval thresholds, or assisting anyone to bypass procurement controls will be treated as serious misconduct. The organisation maintains zero tolerance for procurement corruption, and candidates should understand and be comfortable with this expectation before accepting the role.
  
• Segregation of duties is a core control within the role. Procurement sources and orders; Stores receives, holds and issues stock; while Finance verifies and processes supplier payments. The Procurement Officer will therefore not receive goods into stock, hold store keys or approve supplier payments.
  

West Pokot Supply Environment

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• The West Pokot Mine Site is remote, presenting unique supply-chain challenges. Urban suppliers may not always be able to reliably service the site, while the local supply base is still developing. The Procurement Officer will therefore be expected to build and maintain a dependable supplier network, including credible local suppliers in line with the company's local-content commitments.
  
• This must be achieved without compromising price, quality, availability, delivery timelines, procurement controls or ethical standards. The successful candidate will need to balance operational urgency with strong procurement discipline, ensuring that the mine has what it needs to operate while maintaining transparency, accountability and value for money.
  

Near-term priorities include:

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• Reviewing all open purchase orders, supplier accounts and site service contracts within the first 30 days and clearing any backlog;
  
• Agreeing a critical spares and long-lead items list with Maintenance and Stores, with reorder points and lead times;
  
• Establishing framework or term agreements for high-volume site categories (fuel, lubricants, PPE, consumables, transport);
  
• Building a vetted local supplier register in line with the client's local content commitments; and
  
• Coaching the Assistant Procurement Officer to a fully independent, audit-ready standard.
  

Role Purpose: To lead procurement at the West Pokot Mine Site — sourcing goods, services and works competitively and within the Delegation of Authority; managing supplier performance and site contracts; planning critical supply so that operations are never stopped by a missing part; enforcing procurement controls and segregation of duties; and supervising the Assistant Procurement Officer — so that the client obtains value for money with full compliance and integrity. The Procurement Officer is personally accountable for the integrity of every site procurement decision.
Role Accountabilities
Area of Accountability: The Client's Values — Safety Non-negotiable
Typical Behaviours at The Right Level

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• Takes personal responsibility for safety at all times and complies with all site HSE procedures
  
• Ensures suppliers, transporters and contractors are briefed on the client's site safety and access requirements before arriving on site
  
• Ensures Safety Data Sheets (SDS) accompany all hazardous materials and chemicals ordered
  
• Specifies correct PPE, safety-critical spares and certified equipment — never substitutes on price alone
  
• Reports hazards, unsafe deliveries and non-compliant contractor behaviour to the Site Manager promptly
  
• Leads by example on safety and ensures the Assistant Procurement Officer is inducted and compliant
  

Performance Indicators

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• Zero safety incidents attributable to procurement activities
  
• SDS on file for 100% of hazardous materials procured
  
• Zero substitutions of safety-critical items without technical approval
  
• Hazards and non-compliant deliveries reported immediately
  

Area of Accountability: The Client's Values — Teamwork Always
Typical Behaviours at The Right Level

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• Works closely with Mining, Processing, Maintenance, Stores, Site HR, the Site Accountant and the Head Office procurement team
  
• Communicates order status, delivery timelines and supply risks proactively — no surprises for end users
  
• Manages expectations honestly when lead times are constrained
  
• Shares supplier and market intelligence openly to benefit the whole operation
  
• Supports colleagues during shutdowns, emergencies and high-volume periods
  

Performance Indicators

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• End users updated proactively — no chasing required
  
• Zero stockouts of critical items attributable to communication failure
  
• Positive feedback from site departments and Head Office procurement
  
• Cross-functional issues raised early and resolved constructively
  

Area of Accountability: The Client's Values — Professionalism Always
Typical Behaviours at The Right Level

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• Processes every procurement transaction accurately, completely and to audit standard
  
• Never solicits, accepts or facilitates gifts, payments or undisclosed benefits from any supplier — under any circumstances
  
• Declares any actual or potential conflict of interest in writing before it arises in a transaction
  
• Reports any supplier approach for preferential treatment to the Procurement Manager immediately
  
• Tells the line manager what they need to hear — supply risks, vendor failures and process gaps — not just what is comfortable
  

Performance Indicators

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• Zero undisclosed supplier relationships, gifts or benefits
  
• Conflict-of-interest declarations current
  
• Procurement records audit-ready at all times
  
• Supplier approaches reported same day
  

Area of Accountability: The Client's Values — Cost Consciousness Always
Typical Behaviours at The Right Level

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• Asks "how much and what will we get?" before committing any client funds
  
• Obtains competitive quotations in line with policy thresholds — no sole sourcing without written authorisation
  
• Evaluates total cost of ownership — price, quality, lead time, transport and after-sales support — not price alone
  
• Identifies opportunities for consolidation, framework agreements and reliable local sourcing
  
• Flags pricing anomalies, overcharging and quality discrepancies immediately
  

Performance Indicators

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• Competitive quotations documented for all applicable purchases
  
• Zero unauthorised sole-source purchases
  
• Documented savings and cost-avoidance reported monthly
  
• Pricing anomalies identified and challenged
  

Area of Accountability: Sourcing, Quotations & Supplier Selection - 20%
Typical Behaviours at The Right Level

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• Leads requests for quotation (RFQs) and site tenders above the Assistant's threshold, in line with the Procurement Policy
  
• Evaluates bids on total cost of ownership, technical compliance, lead time and supplier capability, with end-user technical input
  
• Negotiates price, delivery, payment and warranty terms within delegated authority
  
• Prepares evaluation reports and award recommendations for approval by the Procurement Manager where above own limit
  
• Approves sole-source or emergency purchases only with documented justification and the required authority
  

Performance Indicators

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• 100% of purchases above threshold competitively sourced and documented
  
• Evaluation reports on file for every award
  
• Negotiated savings reported monthly
  
• Zero awards outside the Delegation of Authority
  

Area of Accountability: Purchase Order Review, Release & Procure-to-Pay Control - 20%
Typical Behaviours at The Right Level

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• Reviews purchase orders prepared by the Assistant for correct specification, pricing, supplier, cost centre and authorisation before release
  
• Releases purchase orders in the ERP within delegated limits; routes higher values to the Procurement Manager
  
• Prevents order splitting, retrospective orders and verbal commitments — no order without an approved requisition
  
• Works with Stores and the Site Accountant on three-way matching (PO, GRN, invoice) and resolves mismatches quickly
  
• Ensures supplier invoices reference valid POs and that only eTIMS-compliant suppliers are used
  

Performance Indicators

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• Zero purchase orders released without proper authorisation
  
• Zero retrospective or split orders
  
• PO-to-invoice mismatches resolved within 5 working days
  
• Approved requisitions converted to PO within agreed turnaround
  

Area of Accountability: Supplier Performance, Contracts & Local Content - 15%
Typical Behaviours at The Right Level

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• Manages site supplier relationships, including onboarding, due diligence (KRA PIN, tax compliance, registration, references) and approved vendor list updates via Head Office
  
• Tracks supplier performance on delivery, quality, price and responsiveness, and conducts quarterly reviews of key suppliers
  
• Administers site service contracts and term agreements — scope, rates, renewals and contractor compliance
  
• Develops capable local suppliers in line with the client's local content commitments, without compromising standards
  
• Escalates persistent non-performance and recommends corrective action or replacement
  

Performance Indicators

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• Supplier scorecards current for all key suppliers
  
• 100% of new suppliers fully vetted before first order
  
• Zero lapsed site contracts or services without valid agreement
  
• Local supplier participation reported quarterly
  

Area of Accountability: Supply Planning, Critical Spares & Logistics - 15%
Typical Behaviours at The Right Level

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• Works with Maintenance, Mining, Processing and Stores to forecast demand and plan long-lead and critical items
  
• Maintains the critical spares list with min/max levels and lead times; triggers replenishment ahead of stockout risk
  
• Coordinates inbound logistics, transport and, with Head Office, imports and customs clearance
  
• Manages emergency procurement quickly while keeping full documentation and retrospective approval to a minimum
  
• Identifies slow-moving and obsolete stock with Stores and recommends disposal or reallocation
  

Performance Indicators

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• Zero production stoppages attributable to procurement or planning failure
  
• Critical spares list reviewed monthly with Maintenance
  
• Emergency purchases below agreed share of total spend
  
• Inbound delivery lead times tracked and improving
  

Area of Accountability: Supervision & Development of the Assistant Procurement Officer - 10%
Typical Behaviours at The Right Level

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• Allocates, reviews and signs off the Assistant's work daily
  
• Sets objectives, holds regular one-on-ones and contributes to formal performance reviews
  
• Trains and coaches on the Procurement Policy, ERP, documentation and integrity standards
  
• Plans cover so that site procurement runs without gaps during rosters and leave
  
• Addresses performance or conduct issues promptly and in line with HR policy
  

Performance Indicators

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• Assistant's objectives set and reviewed on schedule
  
• Measurable improvement in Assistant's accuracy and turnaround
  
• Zero procurement coverage gaps during leave or roster changes
  
• Review sign-off evidenced on purchase orders and files
  

Area of Accountability: Compliance, Governance & Audit - 10%
Typical Behaviours at The Right Level

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• Applies the Procurement Policy, SOPs and Delegation of Authority consistently and recommends improvements to the Procurement Manager
  
• Maintains complete, retrievable procurement files for every transaction — requisition to payment
  
• Supports internal and external audits and closes procurement-related findings on time
  
• Maintains the site conflict-of-interest and gifts register
  
• Ensures regulated items (explosives-related, chemicals, fuel) are procured only from licensed suppliers
  

Performance Indicators

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• Zero repeat audit findings on site procurement
  
• 100% of files complete on audit sampling
  
• Gifts and conflict-of-interest register current
  
• Zero purchases of regulated items from unlicensed suppliers
  

Area of Accountability: Reporting & Spend Analysis - 10%
Typical Behaviours at The Right Level

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• Delivers weekly and monthly site procurement reports to the Procurement Manager — open orders, turnaround, savings, supplier performance and risks
  
• Analyses site spend by category and supplier to identify consolidation and saving opportunities
  
• Provides procurement inputs to site budgeting and cost reviews with the Site Accountant
  
• Prepares ad hoc analysis as requested by the Procurement Manager or Site Manager
  

Performance Indicators

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• Weekly and monthly reports delivered on time
  
• Category spend analysis completed quarterly
  
• Savings opportunities identified and tracked to delivery
  
• Ad hoc requests delivered within agreed timelines
  

Qualifications & Experience

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• Bachelor's degree in Procurement & Supply Chain Management, Purchasing, Commerce or a related field — required
  
• CPSP-K (Certified Procurement and Supply Professional of Kenya) or CIPS Level 4 Diploma — required; CIPS Level 5 or higher an advantage
  
• Registered member of the Kenya Institute of Supplies Management (KISM) in good standing, as required under the Supplies Practitioners Management Act — required
  
• Minimum 4 years' progressive procurement experience, of which at least 2 years in mining, construction, oil & gas, heavy industry or a remote-site operation
  
• At least 1 year supervising, reviewing or formally mentoring junior procurement or stores staff
  
• Proven experience running RFQs and tenders, evaluating bids, negotiating terms and preparing award recommendations
  
• Experience procuring mining or heavy equipment spares, fuel and lubricants, PPE, consumables and site services
  
• Experience administering service contracts and managing supplier performance
  
• Working knowledge of imports, customs clearance and inbound logistics to remote locations
  
• Proficiency in ERP procurement modules (Pronto, SAP, Oracle or equivalent) and advanced Microsoft Excel
  
• Working knowledge of Kenyan tax requirements affecting procurement — VAT, Withholding Tax, eTIMS and supplier tax compliance
  
• Demonstrated high integrity — this role commits company expenditure and manages supplier relationships with significant corruption risk. A valid Certificate of Good Conduct is a condition of appointment
  
• Willing to reside at the West Pokot Mine Site on the approved roster
  

How to Apply
If you are up to the challenge and possess the necessary qualifications and experience, please send your CV, quoting only the job title in the email subject (Procurement Officer – West Pokot), to vacancies@corporatestaffing.co.ke before 18th October 2026
NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying