Project Administartor

EQUIT STUDY PROJECT ADMINISTRATOR 

Position: Project Administrator (1)

Location: Kenyatta National Hospital

Reporting to: Principal Investigator

PROJECT OVERVIEW

Towards Equitable Oncology: Identifying needs and designing sustainable interventions for adolescents and young adults with cancer in Sub Saharan Africa (EQUIT-Study) is a one-year mixed-methods implementation research study being conducted across Nairobi and Eldoret.

This project focuses on adolescents and young adults (AYA) with cancer in Kenya, grounded in clinical observations from investigators at Kenyatta National Hospital and Moi Teaching and Referral Hospital. The study assesses the specific needs of the AYA cancer population and the barriers to care delivery in the Kenyan setting.

The study will co-design feasible, sustainable interventions that improve the cancer journey and outcomes for AYA people with cancer in sub-Saharan Africa. 

Roles and responsibilities

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• Assisting in processing of staff payroll and their benefits. Following up to ensure statutory deductions are submitted on a timely basis to the relevant bodies and updated as required.
  
• Preparation of monthly invoices and financial reports of the project expenditures to the donors and Kenyatta National Hospital grants office.
  

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• Facilitating tracking and reconciliation of the project expenditures and submission to the finance department for reimbursement.
  
• Ensure that project petty cash is available at all times and its management is according to the set guidelines by the Kenyatta National Hospital Finance Department.
  
• Facilitating the processing and keeping track of all the staff contracts and the project subcontract. Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.
  
• Liaise with the KNH Supply Chain and Procurement office for procurement of office, lab and clinic supplies for the project as required.
  
• Facilitating meetings coordination including venue booking, minute writing, participants’ reminders and follow up and invoice payment processing
  

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• Participate in weekly Project meetings to update the team on administration matters as well as listen to any matters arising from the project team
  

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• Prepare for submission and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
  

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• Perform day-to-day management of project team and address any team issues promptly.
  
• Maintaining an updated asset register for the project.
  

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• Other duties as they may be assigned by the Research coordinator or Principal Investigator.
  
• Support the project coordinator during participant recruitment, e.g. consenting, providing project summary and issuing participants reimbursement
  

Qualifications, Experience, and Skills Required

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• Must have a Diploma in either Project Management, Business Administration, Finance, Accounting, & human resource management.
  
• Must be trained in computer skills.
  
• Recent Graduate less than two years.
  
• Experience in Research Project Administration is an added advantage.
  
• Proficient in MS Office – Word, Excel, Power Point as well as, tracking, document management, and retention tools.
  
• Excellent interpersonal and communication skills required. Ability to build relationships and rapport with teams, staff, and vendors and navigate challenging or unexpected circumstances with creativity, calm, and positivity.
  
• Strong analytic, organizational, written, and verbal communication skills
  
• Ability to communicate effectively with persons on all levels both inside and outside the project on issues that could be complex or sensitive in nature.
  

Applications must include the following:

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• Application letter, Complete CV with 2 referees indicating their telephone contacts and e-mail contacts
  
• Relevant certificates and testimonials
  
• If qualified for the above post, please send your application addressed to the Principal Investigator, EQUIT Study.
  
• If qualified for the above post, please send your CV and testimonials to the email: equitstudy@gmail.com by  28th October ,2026
  

NB: Only shortlisted candidates will be contacted.

To be considered please fill the form below to be considered:

https://docs.google.com/forms/d/e/1FAIpQLSehLCLQ6VE1NPiJ4WlZ0zxiRCvjLKB4S8-mHS9KaOWSP0xbiQ/viewform?usp=dialog