Purchase Accountant
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Job summary
The Purchase Accountant will take end-to-end financial control of the Purchase-to-Pay cycle, ensuring expenditure is authorized, supported, accurately accounted for and reconciled. The role will oversee procurement accounting, GRIR, vendor invoices, payments, clearing accounts and spend controls while identifying cost leakage and process weaknesses
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
5 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Purchase Order compliance
quotation compliance
GRIR ageing and closure
clearing account reconciliation
reduction of non-PO purchases
duplicate invoice and payment prevention
vendor reconciliation
purchase price variance control
cost savings identification
reduction of manual transactions
system and process leakage identification and closure.
Role Objective
Take full Finance ownership of the Purchase-to-Pay cycle, ensuring every company expenditure is properly authorized, commercially justified, supported, correctly accounted for and traceable from Purchase Requisition through quotation, PO, GRN/MIGO, invoice/MIRO and payment.
Key Responsibilities
- Control the complete Purchase-to-Pay process and ensure purchases are supported by approved POs, quotations, GRN/MIGO and vendor invoices.
- Review MIGO and MIRO postings for correct quantities, prices, taxes, vendors, purchase orders and accounting details.
- Identify and resolve PO, GRN and invoice mismatches and monitor GRN/MIGO completed but MIRO pending transactions.
- Take ownership of GRIR and purchase-related clearing accounts, including ageing, reconciliation and timely clearance of unexplained balances.
- Review quotation compliance, single-source purchase justification, vendor pricing and purchases potentially split to circumvent approval limits.
- Ensure correct PO values, quantities, rates, taxes, approvals, cost centres, GL accounts and business purposes.
- Review expenses, manual entries, journals, accruals and provisions for adequate support and correct accounting treatment.
- Verify vendor invoices against POs, GRNs and contractual terms and identify duplicate invoices, duplicate payments and incorrect rates or taxes.
- Reconcile vendor ledgers and control vendor advances, ensuring timely adjustment and resolution of outstanding balances.
- Analyse vendor and material spend, purchase price variances, unusual cost increases and opportunities for cost savings.
- Control import purchase accounting, including freight, customs, clearing charges, landed costs and related clearing accounts.
- Identify unauthorized purchases, non-PO expenditure, system loopholes, manual workarounds and other cost leakage.
- Prepare management reports covering spend, PO and quotation compliance, GRIR ageing, open POs, vendor advances, clearing accounts and purchase price variances.
Qualifications & Experience
- Degree in Finance, Accounting or a related field.
- CPA (K) or ACCA.
- 5–7 years’ relevant experience preferred.
- Experience in FMCG, dairy, beverages, manufacturing, procurement accounting or a similar environment preferred.
- Strong knowledge of Purchase-to-Pay accounting, GRIR, vendor reconciliation and expenditure controls.
- Strong SAP and Excel skills would be an advantage.
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