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Records Officer at United States International University – USIU Africa

JobWebKenya

Accounting, Auditing & Finance

KES Confidential
3 weeks ago

Job Summary

 

Job Description/Requirements

Job Description

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United States International University – Africa is located in the Kasarani area, off Thika Road in the suburb of Kenya’s capital city of Nairobi. The university is an independent, not-for-profit institution serving students representing 69 nationalities. It offers 24 degree programs from undergraduate to doctoral level, all of which are accredited in Kenya and the United States of America.

Job Purpose

Reporting to the Registrar, the records Officer will be responsible for managing records within the registrar’s office.

Key Responsibilities

Responsible for timely and accurate graduation applications processing. Assist in the Organization of the graduation petition paperwork and proper oversight of the collection processes to ensure accurate graduation lists. Assist in Compiling and verifying final course requirements based on degree requirements and exception approvals. Assist in Managing the programming of current requirements into the computerized degree audit system. This includes ensuring accuracy, readability, and training for end -users. Key in changes of students’ major, minor, concentration and course substitutions for record keeping and accuracy. Perform online clearance for prospective graduands. Prepare, coordinate and oversee graduation line up, seating arrangement and attendance at commencement. Register new and continuing students every semester for accuracy of records. Assist in communication with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records. Assist in issuing graduation attire as well as keying in of gown issuance contacts in student accounts. Issuance of degree certificates to students. Post the degree on the students’ transcripts to confirm completion of studies. Assists in the establishment and implementation of Registrar’s Office policies and ensure compliance with established practices. Generate and prepare reports as required from time to time. Provides general office and back-up coverage for services as assigned by the Registrar.

Requirements

Qualifications /Educational/Professional/experience)

Bachelor’s Degree in Social Sciences or equivalent. Proficiency in computer applications. Served as Record Assistant for a minimum of 3 years. Proficiency in computer applications. Shown merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

Excellent IT skills including word processing and use of databases Ability to communicate effectively and professionally with a variety of people Excellent written and oral communication skills including report writing Excellent planning and organizational skills Strong research and analytical skills

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