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Senior Assistant/ Inventory Controller, MMD Satellites

Aga Khan University (AKU)

Driver & Transport Services

KSh Confidential
1 month ago

Job Summary

 

Job Description/Requirements

Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

Under The Aga Khan University Hospital is an Outreach Division, which is a rapidly growing network of about 50 medical centers spread over East Africa. These medical centers feature three to five consulting rooms with a practice that is home to specialists, qualified medical officers, highly experienced nurses and constant reception cover. The clinics offer an on-site pharmacy and laboratory as well as imaging services. There is high expectation for staff to provide high quality professional services.

Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Supervisor, PSCMD Satellites in the Purchasing and Supply Chain Management Division

Job Purpose:

To manage inventory effectively and efficiently within the PSCMD satellites stores and supply centers to ensure continuity of supplies by close monitoring of stock movement and levels and by also appropriately planning staff work schedule to achieve departmental and institutional goals and objectives.

Key responsibilities

Administration:

·Assist end users to get alternative products for items that are out of stock.

·Ensure timely submission of invoices received at theatre satellites.

·Attend theatres user committee meetings and follow through closure of supply chain agenda issues.

·Support the PSCMD Satellites Supervisor in the daily operations.

Quality Control

·Confirm order requests from various sub stores.

·Verify medical surgical items and direct delivery items billed to patients.

·Monitor Stock Issue and charges.

·Ensure items issued are accurately and timely posted and timely submission of invoices received.

·Monitor pending material requests and follow up on closure for declined requests.

Coordination

·Support relevant user departments with quotations of new product requests.

·Coordinate with purchasing dept. to ensure on-time delivery of items requested by end users.

·Co-ordinate with the main warehouse to ensure timely deliveries to the sub stores.

·Co-ordinate deliveries from the main warehouse to various sub stores within the Hospital.

Financial Management

·Ensure Optimum stock levels across the Hospital satellites locations.

·Ensure Minimal stock variances and monitor stock to ensure no expiries.

·Monitor and identify obsolete items and subsequently facilitate return to supplier.

·Share with end user slow moving non-stock items for consumption

Reporting

·Ensure Optimum stock levels across the Hospital satellites locations.

·Ensure Minimal stock variances.

·Monitor stock to ensure no expiries.

·Monitor and identify obsolete items and subsequently facilitate return to supplier.

·Share with end user slow moving non-stock items for consumption

Qualifications, Experience and Skills required:

·Diploma in Supply Chain Management.A degree will be an added advantage

·2 yearsâ work experience in the field of supply chain management

·Proficiency in MS Office â MS Excel, MS word, MS PowerPoint, etc.

·Experience in Inventory Control systems

·Membership with KISM/ CIPS or any other relevant professional body

·Business letters & report writing skills

·Excellent interpersonal and communication skills; Excellent telephone handling skills

·Leadership skills; attention to detail.

·Good organization and administrative skills

·Ability to work independently and in a team

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