Senior Coordinator, People Powering Biodiversity team - WWF International

Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the devastating impacts of climate change and nature loss. The situation today is worse than the darkest predictions of just ten years ago, pushing billions of people to the edge and threatening lives and livelihoods. At WWF, we are facing our biggest crisis – and our biggest ever opportunity – to create a better future for people and nature.

What We Do

We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030.

WWF International global recruitment team are exclusively managing this vacancy. We kindly ask that you do not contact the local office regarding this position. If you do not hear from us within one month after the vacancy post is closed, you are most likely not selected to move forward in the recruitment process.

Contract term: 12 months fixed-term contract

1 MISSION OF THE DEPARTMENT

WWF works to tackle the most pressing issues at the intersection of nature, people, and climate. These include sustaining the natural world for the benefit of people and wildlife, supporting policy-based solutions to address natural resource governance challenges; working to influence new policies, and incorporating best practices on using evidence; all in a manner that creates sustainable and enduring change collaborating with partners from local to global levels. A strong commitment to collaboration for greater impact shapes all WWF’s work, aligned with its mission of building a future in which people live in harmony with nature.

2 MAJOR FUNCTIONS

Provide operational, administrative and communication support as part of the People, Powering Biodiversity Core Team to enable effective fulfilment and execution of their functions towards the achievement of PPB project objectives; Support the Senior Manager in the fulfilment and execution of their duties and to liaise effectively with other WWF International Divisions, Practices and the WWF Network, as well as external partners and contacts; Assist the Senior Manager and other PPB Leadership in the day-to-day management of the PPB with designated administrative, knowledge management and communications duties.

3 Major Duties and Responsibilities

• Perform to the highest professional standards, with tact and diplomacy, considerable independence, diversified secretarial duties and designated administrative duties using initiative and judgement, high-level organisational skills and knowledge of company policy;
• Manage the administration of the Senior Manager and PPB Global team; Organises, prioritises and tracks agenda, meetings, appointments and paper flow, and endeavours to streamline the workload; ensures timely responses to invitations and other requests;
• Provides support for the organisation of virtual and physical meetings, conferences or specific subjects, and coordinates and prepares relevant documents and briefing materials;
• Supports PPB communications and digital presence through maintenance of the Practice internal platforms (Google WorkSpace; WorkPlace) and external platforms (Twitter) and assists in the research, design and production of communication materials including customised PowerPoints, graphics, quarterly updates and annual reports;
• Provides coordination, knowledge management, communications, community management (email listings and groups), including maintaining accessible intranet site, contact listings, information and documents; posting updates on internal social media, maintaining generic email account;
• Supports the Senior Manager and PPB leadership in managing the PPB funds, including co-managing budget spreadsheets, supporting contracting and reporting for fund grantees; requesting, reviewing, and submitting invoices, receipts, and payments to WWF-INT Accounts Payable (AP) and collaborating with WWF-INT AP in addressing discrepancies;
• Organises international and domestic travel for the Senior Manager and PPB Global team, including flights, accommodation and other logistics, and coordinates and prepares documents related to travel, including necessary approvals and authorizations; tracks requisite CO2 information for periodic reporting and to ensure compliance with relevant Network requirements;
• Undertakes other tasks as assigned by the Senior Manager and PPB global team.

4 PROFILE

Required Qualifications:

• Bachelors’ degree or equivalent in relevant discipline;
• Demonstrated successful experience (5 years minimum) as a senior or executive assistant in an international environment;
• Demonstrated communication, coordination and team skills.

Required Skills and Competencies:

• Professional, diplomatic and effective written and verbal communication skills adapted to multicultural and diverse audiences, including high-level executives and government authorities;
• Ability to organise and optimise virtual meetings; Demonstrated experience in organising international meetings including operational aspects and logistics of physical meetings and proven experience in managing large virtual meetings;
• Meticulous attention to detail and follow-up with excellent organisational and prioritisation skills;
• Excellent command of written and spoken English; other languages would be an advantage;
• Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.

5 WORKING RELATIONSHIPS

INTERNAL

Under direction of Senior Manager PPB and works closely with PPB Global team; Interacts regularly with PPB Global and Leadership Teams, PPB Country Coordinators, PPB partners; Senior staff at WWF International, Regional Directors, National Organisation Chief Executives and Conservation Directors, Programme Office Representatives and other WWF staff, Network Knowledge managers.

EXTERNAL

Interacts with partners, donors, service providers, others as required, in fulfilment of duties.

HOW TO APPLY

Please upload your covering letter and CV in English. Priority will be given to applications with both documents indicated.

Deadline for applications: 17 May 2026

Work permit restrictions may apply

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

At WWF, we are dedicated to fostering an inclusive and diverse workplace where every individual feels valued and respected. We believe that a diverse workforce will help us to achieve our mission to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature. As an equal opportunity employer, we are committed to providing fair and unbiased consideration for all candidates regardless of their background. We encourage applicants from all backgrounds to apply and join us in fostering a diverse and inclusive workplace

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