Senior Procurement Manager

Job Title: Senior Procurement Manager

Reports to: Regional Head, Supply Chain & Logistics

Department: Supply Chain and Logistics

Key responsibilities

·         Develop and implement annual procurement plans aligned with departmental needs and organizational budgets.

·         Conduct market research and supplier analysis to identify qualified vendors, assess risks, and benchmark pricing.

·         Negotiate contracts and terms of purchase to ensure cost-effective and timely procurement of goods and services.

·         Review and approve purchase requisitions, orders, and supplier contracts, ensuring compliance with policies and budget limits.

·         Ensure compliance with procurement laws, regulations, and internal policies, including ethical sourcing standards.

·         Manage vendor relationships by monitoring performance, addressing disputes, and conducting periodic reviews and evaluations.

·         Coordinate with user departments to forecast procurement needs and ensure timely delivery of required supplies and services.

·         Lead procurement team operations, providing mentorship, direction, and performance oversight for staff under supervision.

·         Monitor key procurement performance indicators (KPIs) such as cost savings, lead times, and supplier performance.

·         Implement procurement process improvements, including digitization, workflow optimization, and automation using ERP systems (e.g., SAP).

·         Maintain accurate and up-to-date procurement records for audit readiness and reporting requirements.

·         Participate in cross-functional cost optimization and quality improvement initiatives to support overall organizational goals.

·         Prepare and submit periodic procurement reports to senior management, highlighting trends, risks, and achievements.

·         Manage risk in procurement operations, including supplier reliability, contract exposure, and regulatory compliance.

·         Ensure continuity of supply during emergencies or disruptions by developing contingency sourcing plans and alternative vendor lists.

·         Perform any other duties as may be assigned by the supervisor from time to time.

Educational Requirements:

·         A minimum of a Bachelor’s Degree of related field from a recognised institution

·         CPSP- K

·         A member of relevant body e.g. KISM

Related Job Experience/Qualifications

·         A minimum of ten (10) years of experience, at least five (5) of which should be in a supervisory/managerial capacity.

Technical & Behavioural Skills:

·         Experience with Procurement Software to track and manage inventory, orders and shipments.

·         Proven ability to coordinate logistics to ensure timely and accurate delivery of goods.

·         Knowledge and understanding of safety regulations, best practices and maintaining a safe working environment.

·         Ability to implement and manage process improvement initiatives to enhance efficiency and productivity.

·         Proven track record of success facilitating progressive organizational change and development within a growing organization.

·         Should demonstrated ability to handle departmental budgets, resources, processes, projects and relationships.

·         Strong analytical skills with demonstrated attention to detail.

·         Should have thorough knowledge on cross-functional departments and their operations within the company.

·         Should be capable of functioning effectively both as a team player and a team leader.

·         Should t have ability to plan, organize, implement and evaluate departmental goals.

·         Should demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.

·         Should have strong analytical skills and be result oriented.

·         Should have high standards of integrity and ethical practice.

·         Should have management and Leadership skills.

·         Should have ability to accurately plan work assignments, prioritize tasks and deliver deadlines.

·         Should have problem solving and decision making abilities.

·         Should be an effective communicator with the ability to handle both internal and external communication.

·         Should demonstrate ability to identify and respond to risk areas within the department.

·         Should have effective people management and conflict resolution skills.