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1 month ago

Job Summary

In conjunction with the finance manager, to develop and document appropriate, approved effective policies and procedures which ensures that all stock movement transactions are accurately and timely captured / processed in the company’s Stock ledger in all the branches and the central warehouse with an objective of ensuring that all the stock items in the stock ledger are at all times accurate in terms of quantities and costs while ensuring that the approved policies and procedures are also followed at all times.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements


a) Good Academic and professional qualifications in finance and accounts. 

b) Good and Relevant experience.

c) Good understanding of Stock control and Management practices

d) Good Analytical, Presentation and Communication Skills.

e) Good interpersonal skills / Ability to work with teams.


a) Carry out regular physical stock verification, reconciliations and general monitoring of all stock activities. 

b) Assist in developing and implementing current inventory policies and procedures at all times

c) Prepare and distribute regular daily, weekly and monthly reports like stock levels and consumption reports and other ad-hoc inventory reports to all relevant users. 

d) Facilitate and participate in monthly, half year and annual stock counts and work out / highlight all variances to the Finance manager. 

e) Perform cyclic and monthly stock reconciliations of physical counts against the stock ledger in CORE for all categories of inventory and work out / highlight variances to the Finance manager.

f) In liaison with relevant Stock clerks, investigate and clear all variances mentioned in (d and e) above within reasonable timelines agreed with the Finance manager. 

g) Prepare accurate and timely stock position and movement reports for use by the financial accountant in the monthly and quarterly management accounts. 

h) The reports in (f) above to include Cost of sales reports , Margin reports,  Slow moving / Damaged  / Dead stocks and Short expiries,  Valuation reports and any other analytical reports  which may be required  from time to time.

i) On Cost of sales report mentioned in (h) above, it should include a reconciliation between the report from CORE and the conventional computation of cost of sales in the financial statements (Opening Stock + Purchases – Closing stock = Cost of goods Sold)

j) Ensure proper maintenance of the stock ledger by ensuring that all product codes and item descriptions are correct at all times. 

k) Keep abreast of all new stock movement processes, and technology in the industry and advice the management in a timely manner, - receiving and stock count gadgets etc. 

l) Assist the finance manager in other non-scheduled reports and official activities.

m) Any other official duties assigned by the finance manager.


1) Other Finance department staff.

2) Branch managers.

3) Relevant HODs – Procurement, IT etc.

4) Stock clerks.

5) Central warehouse manager

6) Loss control team

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