AUDIT ASSISTANT - REF.NO: HEA IAA-01/2024

Hand in Hand Eastern Africa (HiH EA) is a registered NGO in Kenya and Tanzania and is part of the Hand in Hand global network. The organization started operations in Kenya in October 2010 and is currently operating in 26 Field offices within 34 out of 47 Counties in Kenya. HiH EA has so far mobilized, trained and is training over 354,858 members (80% women, 40% youth) who have created over 334,179 enterprises (30% eco-enterprises) and over 452,272 jobs on the Kenyan Programme.

The organization works with marginalized communities in the areas of economic and social empowerment using a participatory approach aimed at helping people fight poverty and vulnerability. The Hand in Hand enterprise and job creation approach is based on a philosophy of self-help, providing training, skills and support to enable people living in poverty, particularly women, to build and sustain independent, market-based, economic activities. This provides for a higher level of income for them and their families, which in turn contributes to greater food security, better education for children, increased access to healthcare, improved housing and overall improved livelihoods.

Hand in Hand Eastern Africa seeks to fill the below vacancy.

SUMMARY AUDIT ASSISTANT JOB DESCRIPTION AND SPECIFICATIONS. REF.NO: HEA IAA-01/2024 (1) POST

The position assists in providing independent and objective audit assurance, evaluating risk, improving on risk management and conducting compliance checks.

Duties and responsibilities

• Evaluate and test the entire loan process to determine adequacy and effectiveness in ensuring compliance with policies, plans and procedures.
• Review group records to verify the group and group member’s eligibility to join and comply with HiH EA intake policies.
• Review savings refunds to determine adequacy in documentation and compliance with the procedures.
• Verify that monthly accounting procedures are properly carried out and that accurate management reports (financial and non-financial) and reconciliations are promptly produced (both at head office and branches), in accordance with agreed procedures.
• Check the financial reports and records for accuracy and reliability while identifying control gaps and opportunities for improvement.
• Undertake special investigations whenever circumstances necessitate and to report thereon.
• Assist in independent appraisal of procurement procedures and their compliance with the organization’s policies, regulations, rules and procedures.
• Assist in building systems and capacity to prevent and detect errors, fraud and waste.
• Provide checks to ensure that fixed and current assets are properly safeguarded, insured, verified and accounted for.
• Examine payment vouchers for their approval, verification authorization and the adequacy of the support documents.
• Assist with review the efficiency and effectiveness of the organization’s records, filing system and evaluate their adequacy.
• Promptly and routinely, report compliance issues and internal controls deficiencies identified.
• Prepare and maintain clear and concise work papers, which clearly document and cross-reference all evidential matter supporting findings and assertions.
• Follow up feedbacks and comments on the compliance issues identified.
• Give input during review and update of internal policies and procedures based on work experience of undertaking audit of units to enhance compliance and work processes.
• Maintain safe use and custody of passwords for computerized accounting systems.
• Maintain proper storage of all data and information in a structured way and carry out regular back-ups.
• Keep proper documentation for the unit and manage a proper filling system that is easily retrievable for the unit.
• Assist with preparation and coordination of annual external and special audits.
• Compile and submit periodic and management reports as prescribed.
• Perform any other duties as may be assigned by the Supervisor from time to time.

Specifications

• CPA III Finalist.
• Bachelor degree in a Business-related field.
• At least 3 years’ experience carrying out accounting duties, with at least 1 years’ experience in audit.
• Demonstrated good and consistent performance in project accounting or audit assignments.
• Proficiency in the use of an Accounting information system and Microsoft suite packages.
• Good communication skills in English and Kiswahili, presentation and report writing skills.
• Good interpersonal, networking and relationship building skills, self-starter, and effective team player who works with minimal supervision.
• Have excellent planning, organizational and time management skills; positive attitude, hands on approach, and able to multi-task and work in a fast-paced environment.
• Strong analytical and problem solving skills with ability to pay attention to details.
• Resilient and able to work well under pressure, prioritize a heavy workload and work both reactively and pro-actively
• Have a high degree of integrity, tact, diplomacy and corporate spirit
• Good capacity building skills, which includes facilitation and training.

Application process

Qualified and interested candidates should forward a cover letter and CV, citing the Position and Reference Number to HiH-EA via Brighter Monday on or before close of business by 30th April, 2024.

Only shortlisted candidates will be contacted.