Terms of Reference for Team Building Facilitation

About Oxfam
Oxfam Kenya is an independent prospective Affiliate of Oxfam International. The birth of Oxfam Kenya is a response to Oxfam International’s decision to evolve and build the confederation as a globally balanced and diversified affiliate network. As an autonomous member of the confederation, Oxfam Kenya's affiliation is expected to promote social change in Kenya, bring Kenya's voice to the wider confederation, and amplify the East African and Pan African voices.
Background
Oxfam in Kenya is currently undergoing a change process of becoming an affiliate. The change presents an opportunity to join the confederation as an independent entity. Change in an organization is inevitable and often necessary for growth , innovation and sustainability. As an organization, we are embracing the process and recognize both the challenges and opportunities it presents.
To soldier forward as a team guided by Feminist Principles and Oxfam values , we recognize the importance of strengthening collaboration, cohesion , trust and a positive work environment. To enhance team cohesion, motivation and overall productivity, we seek the services of a qualified facilitator to design and execute a structured team-building retreat for Oxfam Kenya Staff.
Objectives
The Primary Objective Of The Team Building Is To Strengthen Collaboration, Cohesion, Trust And a Positive Work Environment. Specifically, The Team Building Retreat Is Expected To Achieve The Following

• Promote a positive organizational culture and morale.
• Address stress management and mental well-being.
• Strengthen teamwork, trust and collaboration.
• Enhance communication and problem-solving skills.
  

Scope of Work
The Selected facilitator with support from the People and Culture Manager will be responsible for:

• Designing and delivering a customized team-building program tailored to the organization’s needs.
• Incorporating interactive and engaging activities aligned with the retreat’s objectives and group dynamics.
• Facilitating discussions and exercises that address team dynamics and workplace challenges.
• Providing a post- event report summarizing key observations and recommendations.
  

Methodology
The Facilitator Will Be Expected To Propose An Appropriate Methodology That Aligns To The Objectives Of The Retreat. The Methodology Will Be Discussed And Approved By The Procurement Committee Prior To Undertaking The Assignment. For Planning Purposes, The Facilitator Is Expected To

• Undertake a preliminary assessment through consultations with the People and Culture Manager.
• Adopt an inclusive approach that caters to diverse team preferences.
• Align the session with the organization’s Feminist Principles, Oxfam values and strategic objectives.
  

Deliverables and Timelines
Deliverable
Timelines
Pre-team building assessment and Proposal
17th June 2026
Facilitation of the team Building exercise
24th June 2026 (35 pax full day)
Post Team Building report with recommendations
8th July 2026
Qualifications And Experience
The ideal facilitator should possess:

• Proven experience in INGO team-building facilitation.
• Expertise in organizational behaviour, leadership development or related fields.
• Strong communication and interpersonal skills.
• Ability to design engaging and impactful activities.
• Cultural sensitivity awareness and experience working with a diverse group.
• Familiarity with stress management and mental well-being techniques is an advantage.
  

Budget and Logistics
Oxfam Kenya will engage the facilitator on a consultancy basis. Oxfam will deduct withholding tax from the professional fees which will be in conformity with the prevailing government rates and submit the same to the Government of Kenya.
Bid Requirements
Consultant(s) who meet the above requirements should submit bids, which at minimum include the following:

• A budget covering facilitator fees and materials.
• A detailed proposal including methodology and sample activities.
• Evidence of previous experience (client references, testimonials or portfolio).
• CV of the lead facilitator(s).
  

Reporting Lines
The facilitator(s) shall work under the supervision of Oxfam Kenya’s People and Culture Manager.
How To Apply
Oxfam Kenya invites individuals who meet the criteria to submit an Expression of Interest that clearly articulates the consultant(s) understanding of the terms of reference, and methodology for executing the work including key deliverables and tentative budget should and clearly indicated “Oxfam Kenya Team Building Facilitation ” Expression of Interests shall be sent to KPConsultancyServices@oxfam.org.uk, no later than close of business on 21st May 2026. Only applicants who qualify will be contacted.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
About Us
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
A Thriving Diverse Oxfam
It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.
To Do That

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

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