Accountant & Administration Officer

Job Summary

We are seeking a highly organized and detail-oriented Accountant & Administration Officer to join our team. In this dual-capacity role, you will be responsible for managing day-to-day financial transactions, maintaining accurate accounting records, and ensuring the smooth running of our office administration. The ideal candidate must possess a strong foundation in accounting principles, hands-on experience with accounting software, and exceptional administrative capabilities. 

Key Responsibilities 

Financial & Accounting Duties: 

•         Record daily financial transactions accurately in the accounting system. 

•         Manage accounts payable and accounts receivable, ensuring timely payments and collections. 

•         Perform daily, weekly, and monthly bank and cash reconciliations. 

•         Prepare monthly payroll, compute statutory deductions (PAYE, SHIF, NSSF, Housing Levy), and ensure timely filing and remittance. 

•         Assist in the preparation of monthly, quarterly, and annual financial statements. 

•         Manage petty cash disbursements and maintain accurate logbook records. 

•         Prepare and file relevant tax returns (VAT, WHT) in compliance with local regulations. 

•         Support internal and external audit processes by providing necessary documentation. 

Administrative Duties: 

•         Supervise day-to-day office operations to ensure a clean, organized, and safe working environment. 

•         Manage office supplies, track inventory levels, and handle procurement of office utilities. 

•         Maintain a proper physical and digital filing system for corporate records, legal contracts, and financial documents. 

•         Serve as the primary point of contact for office visitors, phone calls, and official correspondence. 

•         Coordinate company logistics, travel arrangements, and corporate meetings or events. 

•         Assist in basic human resource administrative tasks, including onboarding tracking and leave management. 

•         Oversee maintenance contracts for office equipment (printers, internet, security). 

Qualifications and Experience 

•         Education: Diploma in Business Administration, Business Management, or a related field. 

•         Professional Certification: Must have completed at least Certified Public Accountants (CPA) Part 1 and Part 2 (CPA Section 1 through 4). 

•         Experience: Minimum of two (2) years of proven working experience in a combined accounting and administrative role. 

Skills and Competencies 

•         Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Sage) and advanced knowledge of MS Excel (VLOOKUP, pivot tables). 

•         Communication: Excellent verbal and written communication skills. 

•         Organization: Strong multitasking and time-management abilities with strict attention to detail. 

•         Integrity: High level of honesty, confidentiality, and professional ethics. 

•         Interpersonal Skills: Ability to work independently and effectively collaborate with a diverse team.