Accountant at International Livestock Research Institute (ILRI)

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre – part of a global research partnership for a food-secure future. Key Responsibilities Timely matching of all supplier invoices; checking documentation for completeness, accuracy, approvals as per policy, matching and input of supplier invoicesReconcile supplier ledger balances to supplier statements and close the reconciling items within the periodMaintain an updated invoice register to track movement of all the invoices received in the institute until paid and filedManage and reconcile the VAT account; ensuring timely follow-up of VAT exemption certificates & dispatch to suppliersAnalyse outstanding supplier commitments and print withheld invoices report for review by the Finance ManagerPrepare and circulate a monthly report of all supplier payments made.Review supplier master accounts: at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months.Ensure prepayments are reconciled and cleared on timePrepare monthly receivables and payables aging schedules and reconciliations for all accounts and make relevant recommendations.Carry out monthly allocation of accounts and ensure relevant adjustment journals are passed.Invoice recharge costs to related partner institutions monthly and ensure the invoices are sent out in time for settlement.Manage receivables from related partner institutions, update all receipts and follow up for payment of outstanding debts when they fall due as credit terms.Prepare and share monthly statements for related partner institutions after allocation.Maintain staff and consultants accounts that reflect correct position with respect to staff and consultants’ transactions and make relevant adjustmentsProcess staff travel advances, Travel Expenditure Report (TER’s) & project/workshop expenditure reportsEnsure proper filling of all documentation relating to this function both in physical and soft copy formsProvide additional support on demand to the clients of the unitTrain the alternate position all aspects of this job to ensure continuityHelp other unit members to learn and excel in their workPerform any other related duties as may be required Requirements Bachelor’s degree in finance or accounting or its equivalent.Full accounting qualifications- CPA (K) or ACCA.At least five years’ experience in finance with progressive experience of processing large volumes of supplier invoices and performing of supplier accounts reconciliations in a well-run organization.