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Accountant at International Livestock Research Institute (ILRI)

JobWebKenya

Accounting, Auditing & Finance

KES Confidential
2 weeks ago

Job Summary

 

Job Description/Requirements

Job Description

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The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre – part of a global research partnership for a food-secure future.

Key Responsibilities

Timely matching of all supplier invoices; checking documentation for completeness, accuracy, approvals as per policy, matching and input of supplier invoices Reconcile supplier ledger balances to supplier statements and close the reconciling items within the period Maintain an updated invoice register to track movement of all the invoices received in the institute until paid and filed Manage and reconcile the VAT account; ensuring timely follow-up of VAT exemption certificates & dispatch to suppliers Analyse outstanding supplier commitments and print withheld invoices report for review by the Finance Manager Prepare and circulate a monthly report of all supplier payments made. Review supplier master accounts: at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months. Ensure prepayments are reconciled and cleared on time Prepare monthly receivables and payables aging schedules and reconciliations for all accounts and make relevant recommendations. Carry out monthly allocation of accounts and ensure relevant adjustment journals are passed. Invoice recharge costs to related partner institutions monthly and ensure the invoices are sent out in time for settlement. Manage receivables from related partner institutions, update all receipts and follow up for payment of outstanding debts when they fall due as credit terms. Prepare and share monthly statements for related partner institutions after allocation. Maintain staff and consultants accounts that reflect correct position with respect to staff and consultants’ transactions and make relevant adjustments Process staff travel advances, Travel Expenditure Report (TER’s) & project/workshop expenditure reports Ensure proper filling of all documentation relating to this function both in physical and soft copy forms Provide additional support on demand to the clients of the unit Train the alternate position all aspects of this job to ensure continuity Help other unit members to learn and excel in their work Perform any other related duties as may be required

Requirements

Bachelor’s degree in finance or accounting or its equivalent. Full accounting qualifications- CPA (K) or ACCA. At least five years’ experience in finance with progressive experience of processing large volumes of supplier invoices and performing of supplier accounts reconciliations in a well-run organization.

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