ACCOUNTANT/OPERATIONS OFFICER

JOB TITLE: ACCOUNTANT/OPERATIONS OFFICER

NATURE OF JOB: FULL TIME

SALARY: KSHS.65,000 NET

JOB LOCATION: MOMBASA ROAD

DUTIES AND RESPONSIBILITIES

Financial Accounting & Reporting

• Maintain accurate and up-to-date books of accounts in accordance with accepted accounting standards.
• Record all financial transactions, including expenses, revenues, payables, and receivables.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Reconcile bank statements, cashbooks, debtors, creditors, and general ledger accounts.
• Monitor cash flow and report any variances or risks to management promptly.

Payroll Management

• Prepare and process monthly payroll accurately and on time for all staff.
• Compute statutory deductions including PAYE, NSSF, SHIF, and any other applicable deductions.
• Ensure timely remittance of statutory payments and filing of returns.
• Maintain payroll records and ensure confidentiality of employee compensation data.
• Address payroll-related queries from staff and resolve discrepancies promptly.

Invoicing & Receivables Management

• Prepare accurate invoices in line with contracts, purchase orders, and agreed pricing.
• Send invoices to clients within agreed timelines to avoid revenue delays.
• Maintain proper records of issued invoices and payments received.
• Follow up on outstanding invoices and support collections where required.

Reconcile client accounts and report overdue balances to management.

Operations & Office Administration

• Ensure smooth day-to-day office operations and administrative workflows.
• Coordinate office supplies, utilities, and service providers to ensure uninterrupted operations.
• Support implementation and monitoring of internal controls and office procedures.
• Assist management in improving operational efficiency and cost control.
• Ensure compliance with company policies, procedures, and operational standards.

Staff Data & Records Management

• Maintain accurate and up-to-date employee records in the HR and payroll systems.
• Update staff data related to contracts, promotions, transfers, and exits.
• Ensure proper filing and secure storage of employee documentation.
• Generate staff-related reports as required by management.

Compliance & Integrity

• Ensure compliance with statutory, tax, and regulatory requirements.
• Support internal and external audits by preparing schedules and documentation.
• Uphold high levels of integrity, confidentiality, and ethical standards at all times.
• Identify and report any financial or operational risks or irregularities.

Analytical & Organizational Support

• Analyze financial and operational data to support decision-making.
• Prepare summaries, schedules, and reports to aid management planning.
• Maintain organized records to ensure easy retrieval and audit readiness.
• Manage multiple tasks efficiently while meeting strict deadlines with minimal supervision.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Accounting, Finance, Business Administration, or a related field. CPA Section II (mandatory).
• Proven experience in payroll processing and financial accounting.
• Strong understanding of financial reporting and invoicing processes.
• High level of integrity and confidentiality in handling financial and staff data.
• Exceptional attention to detail with the ability to deliver work with zero errors.
• Strong analytical, organizational, and problem-solving skills.
• Ability to multitask, meet deadlines, and work with minimal supervision.
• Proficiency in accounting software and Microsoft Office applications.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.