Accounts Assistant
Job summary
We are seeking a disciplined and detail-oriented Accounts Assistant responsible for financial accuracy, retail partner stock reconciliations, invoicing, collections, petty cash control, and reporting. This role requires strict adherence to deadlines and a minimum 95% accuracy standard across all financial records and reconciliations.
Job descriptions & requirements
Responsibilities
1. Retail
Partner Reconciliation & Collections
Manage monthly stock reconciliations for retail partners (partner shops), raise accurate invoices, validate payments received, follow up on outstanding balances, and maintain updated ageing and collections reports.
2. Sales & Commission Verification
Review and verify reported sales figures and validate staff commission calculations before processing.
3. Invoicing & Financial Records
Prepare approved stock replenishment invoices, update accounting systems, and maintain accurate, audit-ready financial documentation.
4. Petty Cash Control
Administer petty cash, ensure full documentation for all transactions, and prepare weekly reconciliations and reports.
5. Reporting & Accuracy
Maintain up-to-date financial records and prepare weekly/monthly summaries while ensuring transaction accuracy.
Mandatory Requirements
● A Degree in Accounting, Finance, or a related field
● Have 2–3 years of proven accounting or finance
● Experience with hands-on responsibility for reconciliations, invoicing, collections follow-up, petty cash management, and inventory/stock reconciliation
● Strong Excel skills (including lookup formulas, financial analysis)
● Demonstrated high accuracy in financial record-keeping
● Ability to meet strict monthly deadlines; and confidence in following up on overdue payments.
Added Advantage
● Experience using Odoo ERP system
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