ACCOUNTS OFFICER
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Job summary
Accounts Officer is a supportive role in Finance and Procurement Department. It is responsible for providing support in the various administrative functions within the organization.
Min Qualification:
Bachelors
Experience Level:
Mid level
Language Requirement:
English
Work Type:
Full Time
Working Hours:
8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Scope
Accounts Officer is a supportive role in Finance and Procurement Department. It is responsible for providing support in the various administrative functions within the organization.
Main duties include recording transactions, payments, expenses and processing invoices; coordinating administrative activities as assigned; organizing and maintaining QMS documentation, company records, managing office stock and preparing regular reports.
The position reports to Finance and Procurement Manager.
Essential Duties and Responsibilities
• Take care of the financial bookkeeping and records of KABM Services Ltd by:
✓ Managing company’s accounts payable and receivable
✓ Creating and processing invoices to clients
✓ Tracking organization expenses
✓ Follow up on overdue payments
✓ Communicating with clients regarding billing and payments
✓ Cross-checking invoices with payments and expenses to ensure accuracy
• Manages tax filings and calculations, ensuring compliance with state tax requirements. Keeps up-to-date with tax law changes to prevent financial penalties.
• Maintain and update company databases. This include but is not limited to, updating office policies and other documentations as provided for in KABM’s Procedures.
• Handling administrative tasks related to field inspection activities such as recording of requisitions received; Receiving, sorting, and filing incoming report forms and requisition forms and retrieving QMS records- Inspection reports and requisition forms when needed.
• Preparation of certificates and vin plates.
• Printing of QMS templates and inspection forms as assigned.
• Collection and dropping-off of correspondences as advised.
• Management of Petty Cash.
• Monitor office and Kitchenette Supplies and report when there are Shortages.
• Any other duty as shall be assigned by Supervisor.
Requirements
The holder of this position should have the following qualifications; Atleast:
• Bachelor's degree in Accounting, or a related field.
• Proven experience as an Account Officer or in a similar accounting role.
• Strong understanding of accounting principles (GAAP/IFRS).
• Proficiency in using accounting software (e.g., Sage, Xero, QuickBooks).
• Excellent analytical and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).
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