Accounts Payables

Position Summary

We are seeking a detail-oriented and proactive Accounts Payables who will ensure accurate and timely processing of supplier invoices, payments and expense claims. He/she will be required to support the company’s supply chain by maintaining healthy vendor relationships, monitoring payment cycles and ensuring compliance with internal controls and regulatory requirements.

Key Responsibilities

• 
  
• Receive, verify, and process supplier invoices for accuracy, completeness, and compliance with policies.
  
• Code and post invoices in the accounting system.
  
• Route invoices to relevant department heads for approval and follow up on outstanding approvals.
  
• Prepare and process payment runs (cheques, EFT, bank transfers, mobile payments).
  
• Record supplier payments and expenses in the accounting system.
  
• Monitor due dates to ensure timely settlement of obligations and avoid penalties or disruptions.
  
• Track and allocate operational expenses accurately.
  
• Reconcile supplier statements with company records and resolve discrepancies.
  
• Maintain accurate and up-to-date creditor ledgers and vendor files.
  
• Prepare monthly creditor aging reports and accrual schedules.
  
• Support monthly, quarterly, and year-end financial closing.
  
• Act as the main contact for supplier queries on payments.
  
• Manage disputed invoices by coordinating with suppliers and internal teams.
  
• Build and maintain strong supplier relationships to ensure uninterrupted supply of goods and services.
  
• Ensure compliance with statutory requirements (VAT, withholding tax, excise duty).
  
• Provide documentation, reconciliations, and schedules for internal and external audits.
  
• Develop and support projects or initiatives related to payables to improve accuracy, efficiency, and compliance
  

Qualifications & Experience

• 
  
• Diploma or Bachelor’s degree in Accounting, Finance, or Business Administration.
  
• CPA (K) Part II or ongoing certification preferred.
  
• 3 years’ experience in accounts payable or finance in a manufacturing, building materials environment.
  

Requirements

• 
  
• Strong organizational and reconciliation skills.
  
• High attention to detail and accuracy.
  
• Good communication and relationship management skills.
  
• Proficiency in Microsoft Excel and accounting software (e.g., SAP, QuickBooks, or ERP systems)
  
• Ability to manage multiple priorities and meet deadlines.
  
• Integrity, confidentiality, and strong ethical standards.
  

Application Instructions

If you meet the above qualifications and industry knowledge, we invite you to apply. Send your CV and cover letter to careers@orchidhr.co.ke with the subject line: “Accountants Payables”. Deadline for applications: 12th May 2026. Only shortlisted candidates will be contacted.