Admin Coordinator

Highlands is a Kenyan company manufacturing and marketing non-alcoholic beverages, with a history spanning 69 years. A Pioneer of the East African beverages industry, Highlands has been transformed from a small family factory to a category leader with an “own-brand” portfolio that spans the major beverage categories and consumer segments of the market.

Key Responsibilities

Office Administration

• Oversee daily administrative operations across assigned offices
• Supervise front office and reception services
• Manage office supplies, consumables, and asset registers
• Ensure proper documentation, filing systems, and administrative controls
• Coordinate meetings and internal logistics

Visitor Management

• Oversee visitor reception and registration processes
• Ensure visitor badges and access approvals are properly managed
• Maintain accurate visitor logs for audit and security compliance
• Coordinate executive and board-level visits
• Ensure compliance with safety protocols for all visitors

Hygiene & Cleaning Oversight

• Supervise cleaning contractors and hygiene teams
• Ensure offices and common areas meet cleanliness standards
• Oversee waste management and pest control schedules
• Conduct routine inspections and enforce hygiene standards

Travel & Accommodation Management

• Coordinate local and international travel arrangements
• Manage flight bookings, hotels, transfers, and taxi services
• Ensure compliance with travel policies and cost controls

Staff Experience & Workplace Support

• Support onboarding including workstation setup
• Coordinate employee welfare and engagement initiatives
• Maintain staff amenities and shared spaces

Vendor & Contractor Management

• Supervise service providers and ensure SLA compliance
• Review vendor performance and support contract renewals

Compliance & Controls

• Manage petty cash and administrative budgets with accountability
• Ensure compliance with company policies and regulatory requirements
• Maintain documentation for audits and internal reviews

Highlands is a Kenyan company manufacturing and marketing non-alcoholic beverages, with a history spanning 69 years. A Pioneer of the East African beverages industry, Highlands has been transformed from a small family factory to a category leader with an “own-brand” portfolio that spans the major beverage categories and consumer segments of the market.

Key Responsibilities

Office Administration

• Oversee daily administrative operations across assigned offices
• Supervise front office and reception services
• Manage office supplies, consumables, and asset registers
• Ensure proper documentation, filing systems, and administrative controls
• Coordinate meetings and internal logistics

Visitor Management

• Oversee visitor reception and registration processes
• Ensure visitor badges and access approvals are properly managed
• Maintain accurate visitor logs for audit and security compliance
• Coordinate executive and board-level visits
• Ensure compliance with safety protocols for all visitors

Hygiene & Cleaning Oversight

• Supervise cleaning contractors and hygiene teams
• Ensure offices and common areas meet cleanliness standards
• Oversee waste management and pest control schedules
• Conduct routine inspections and enforce hygiene standards

Travel & Accommodation Management

• Coordinate local and international travel arrangements
• Manage flight bookings, hotels, transfers, and taxi services
• Ensure compliance with travel policies and cost controls

Staff Experience & Workplace Support

• Support onboarding including workstation setup
• Coordinate employee welfare and engagement initiatives
• Maintain staff amenities and shared spaces

Vendor & Contractor Management

• Supervise service providers and ensure SLA compliance
• Review vendor performance and support contract renewals

Compliance & Controls

• Manage petty cash and administrative budgets with accountability
• Ensure compliance with company policies and regulatory requirements
• Maintain documentation for audits and internal reviews